Selecting document for asset modification

This page allows you to search and select the document details for modification. You can also add a new tag to the asset by specifying the tag number. The system displays the asset information like the code identifying the asset, its description and the asset cost. You can retrieve the document by carrying out the search using the type of the document, the date on which documents were raised, the number identifying the document, the code identifying the supplier, the number identifying the asset proposal, the code identifying capital work order. The system retrieves the document details based on the search criteria.

Select the “Select Document” link at the bottom of the “Select Asset” page.

The “Select Document” page appears.

The system displays the following in the “Asset Information” group box:

Asset No.	The number identifying the asset.
Asset Description	The description pertaining to the asset.
Asset Cost	The cost of the asset.

Enter the following fields in the “Search Criteria” group box to search for the documents:

Document Type

Use the drop-down list box to select the document type. You can select from “Order Based Invoice”, “Direct Invoice”, “Sundry Payment”, “Supplier Dr / Cr Note”, or “All”. The system retrieves document type if exists, in the ascending order and displays the first value by default on launch of the page.

The system displays the following:

Finance Book

The code identifying the finance book to which the asset entries are posted.

Enter the following fields:

Non Capital Document	Check the box to retrieve the non-capital document for capitalization.
	Revenues, fees for consultation are some of the examples of non-capital documents.
Document Date From	The starting date in the range of invoice dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the document starting from the first document till the documents raised on the date specified in the “To” field.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal for the asset class. (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.

Note: The proposal number must not be left blank, if the “Asset Planning” business component in mapped to this business component. The uncommitted balance against the proposal number must be greater than the capitalization amount.

The proposal number must not be entered if the “Non Capital Document” field is checked.

Document No. From

The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Document No. From” field.

If this field is left blank and the “Document No. From” is entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

If the “Non Capital Document” field is checked, then the document number and the document date must be entered for retrieving the details.

Supplier Code	A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Create Supplier” activity of the “Supplier” business component.
	Help facility available.

Click the “Search” pushbutton to retrieve the document details.

Note: The system retrieves the document details based on the search criteria.

The system displays the following in the “Search Results” multiline:

Document Type	The document type.
Document Date	The date on which the documents were raised.
Document No.	The number identifying the document.
Supplier Name / Description	The name of the supplier who raised the invoice.

Document Amount

The document amount.

Pending Capitalization

The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Modify the following fields if required:

Capitalization Amount	The document amount to be capitalized (Decimal). Mandatory. The amount must be less than the pending capitalization amount and greater than zero.
Tag Group	The tag group which constitute of one asset tag (Alphanumeric, 6).
	Example If the tag group specified is ‘a’, for 3 documents in the multiline, then the 3 documents will be identified as a tag at the time of creating the complex asset.
Tag No.	The number identifying the assert tag (Alphanumeric, 20). This field is mandatory if you want to add a new tag.

Click the “Compute Total” pushbutton to compute the tag cost.

For the selected row(s) of the multiline for each and every tag group if an existing tag no is entered the system checks if all the rows of a tag group has the same existing tag number.

The system totals the capitalization amount based on the tag group.

The system sums up the capitalization amount and the asset cost in “Asset Information” group box and displays in the “Asset Cost” field.

To proceed, carry out the following

Select the “Select Document Details” link at the bottom of the page to select the document details for modification.
Select the “Edit Asset” link at the bottom of the page to modify the assets.