Modifying terms and conditions of part sale order

This page allows you to record and modify the various terms and conditions for the parts to be serviced and the documents associated with it. The terms and conditions covered include Shipping, Billing Insurance, General as well as Warranty Terms.

Select the “Edit Terms and Conditions” link in the activity in the “Manage Part Sale Order” activity.

The “Edit Terms and Conditions” page appears.

The system displays the following fields in the 'Document Details" group box:

Document #	The number identifying the part sale order.
Revision #	The revision number of the part sale order.
Customer Name	The name of the customer.

Enter the following field in the ‘Shipping Terms’ group box::

Carrier / Agency #	Use the drop down list box to select the carrier / agency. The system lists the carrier / agency codes as defined in “Logistics Common Master” business component that are in “Active” status.
Shipping Method	Use the drop-down list box and select the shipping method. The system lists all the “Active" Shipping Methods applicable for the carrier
Packaging Code	Use the drop-down list box to select the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component. If no prior value exists, the system sets the packaging code of the supplier as defined in the “Register Supplier” activity of the “Supplier” business component by default.
Shipping Payment	Use the drop-down list box to select the shipping payment method for the item. The system lists all the “Active” payment methods defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. If no prior value exists, the system sets the shipping payment mode of the supplier as defined in the “Register Supplier” activity of the “Supplier” business component by default. However, if the shipping payment is not specified for the supplier, it is mandatory that you select the shipping payment for the purchase order.
Account #	The number identifying the account of the Carrier / Agency code defined in the Logistic Common Master. Note that the system lists this account # from the Logistic Common Master and the Customer master if any specific account code is defined for customer mentioned in the Part Sale Order / Pre-Quotation.
Other Account #	Any other Account # pertaining to Freight / Carrier.
INCO Terms	Use the drop-down list box to select the International Commercial Term. The system lists the INCO term codes that are in "Active" status, as defined in the “Logistics Common Master” business component. The system leaves the field blank by default.
Freight Billable?	Use the drop down to specify whether the freights expense incurred for shipping the Parts are billable or not
Freight Terms	Use the drop down to specify whether the freight term applicable. The system lists the Freights Terms defined in the ‘Logistic Common Master’.
Transshipment	Transshipment is deviating the specified and agreed logistics route for the consignment to be brought in. If the transshipment is set to "Yes", then additional cost of transportation has to be borne by the buyer. Use the drop-down list box to specify “Yes” or “No”. The system displays “No” by default
Dropship Required?	Indicates whether dropship is required. You can select from the options Yes or 'No'.
Packaging Notes	Any note regarding the packaging.
Customer Name	Name of the customer to whom shipment is to be made

Enter the following fields in the ‘Billing Terms’ group box:

Advance Receivable	Use the drop-down list box to indicate whether advance receivable must be made or not. Mandatory. The system provides the options “Yes” and “No”. The system sets this field to “No” by default.
Advance Receivable by	The date on which the advance amount is required.
Advance % On	Use the drop-down list box to indicate if the advance percent is applicable on "Total" or "Basic" value. "Basic Value” indicates the percent is applicable on the basic value of the document. "Total Value" indicates that the percent includes Basic Value and taxes, charges or discount
Advance % / Value	The percentage of the advance receivables.
Payment Mode	Use the drop-down list box to specify the mode in which the payment must be made. The payment modes available are “Check”, “Demand Draft”, “Cash”, "Credit Card" and “Pay Order”. The system displays “Check” by default.
Payment Term	The terms of Payment applicable for the respective Part Sale Order / Pre-Quotation. Ensure that a valid pay term created in the Pay Term master under Procurement Management is specified here
Bill to Customer #	The customer # against whom the bill has to be raised. The system lists all the customers mapped as ‘Bill to Customer’ against which the Part Sale Order / Pre-quote is created
Bill to Address ID	The billing address of the Customer. The system lists all the address IDs as specified against the ‘Bill to Customer’ selected.

The system displays the following field the following fields in the ‘Billing Terms’ group box::

Bill to Address

The organization unit’s address to which the items must be supplied.

Enter the following fields in the "Billing Terms" group box:

LC Appl.?

Use the drop-down list box to specify whether Letter of Credit is applicable for the given Part Sale Order order. The system displays ‘Yes’ and ‘No’ options.

By default the system displays the value as set in the Customer master for the Ship To Address ID selected in the part sale order.

Alongside, the system displays hyperlinked LC # available for the given Part Sale Order .Select this hyperlink to launch the ‘Manage Letter of Credit’ screen.

Note that this field is left blank if there is no Letter of Credit available for the part sale Order.

Receipt Type

Indicates whether the receipt type is Bank, Cash or Credit..

Leave this field blank if No or blank is defaulted in the LC Appl? combo

By default the system displays ‘Credit’ in this field if ‘Yes’ is defaulted in the LC Appl? Field.

Receipt Method

Use the drop-down list box to select the method by which the payment will be received for the part sale order. The system lists the following:

Regular – indicates receipt of payment through regular method
Letter of Credit - indicates receipt of payment through Credit.

Ensure that Letter of Credit is selected in this field if Yes is specified in the LC Appl?

By default the system displays values in this filed as follows:

‘Blank’ if LC Appl. Is blank
Letter of Credit’ if LC Appl. Is specified as Yes
‘Regular’ if LC Appl. Is specified as No

Enter the following fields in the 'Insurance Terms' group box::

Insurance Liability

Use the drop-down list box to indicate who should bear the insurance amount. The system displays the following options:

Self – Indicates that the buyer has to bear the insurance amount.
Supplier's – Indicates that the supplier has to bear the insurance amount.
None – Indicates that the insurance liability is not applicable

Insurance Amount

The total insurance amount to be borne for the part (Decimal).

Enter the following fields in the ‘General Terms’ group box::

GTA Reference #	The number identifying the general terms agreement details. (Alphanumeric 40).
GTA Remarks	Additional information pertaining to GTA. (Alphanumeric 255).
Ref. Doc. Date	The date on which the reference document was raised. (Date format).

Enter the following fields in the ‘Warranty Terms’ group box:

Warranty Agreement #	The Warranty Agreement between MRO and Customer under which sold part will be covered
Warranty Basis	Use the drop-down list box to indicate if warranty basis is applicable on “Calendar”, “Usage” or “Both”
Warranty Start Ref. Date	The date from which the Warranty will get triggered, that is, Shipment date, Issue date
Valid for	Use this field to specify the validity of the Warranty Period.
Parameter	Indicates whether the warranty is based on the Parameter, thath is Flight Hours and so on.
Warranty Notes	Any notes pertaining to the warranty.

Select the 'Edit Terms and Conditions' pushbutton to record and modify the various terms and conditions.