Viewing part invoice details

This page allows you to view the details of the selected part invoice. You can view the details of the supplier on whom it was raised and the method of the payment that must be made. You can also view the details of the part, asset, tax, charge and discount details that have been incurred for the part invoice. If the invoice has been put on hold or reversed, you can also view the reason and the observations that have been recorded while putting the invoice on hold or when it was reversed. The system also displays the login ID of the user and the dates on which the part invoice was created and later modified.

Select the “View Item Invoice” link at the bottom of the “Select Invoice” page.

The “View Item Invoice” page appears.

The system displays the following in the “Invoice Information” group box:

Invoice #	The number identifying the part invoice.
Status	The status of the part invoice. It could be “Draft”, “Fresh”, “Authorized”, “Requested”, “Partly Paid”, “Held”, “Held Requested”, “Held Partly Paid”, “Deleted” or “Reversed”.
	Draft – indicates a newly created part invoice that cannot be authorized.
	Fresh – indicates a newly created part invoice that can be authorized.
	Authorized – indicates that the invoice has been authorized.
	Requested – indicates that a request for payment has been raised for the invoice.
	Partly Paid – indicates that a part payment has been made for the invoice.
	Held – indicates that the invoice has been put on hold. An invoice in this status will not be posted in the finance book.
	Held Requested – indicates that the request for payment that has been raised for the invoice has been put on hold. The payment voucher that has been raised for this invoice would be stopped from being processed.
	Held Partly Paid – indicates that the invoice has been partly paid. The balance amount has been stopped from payment.
	Deleted – indicates that the invoice has been deleted.
	Reversed – indicates that the invoice has been reversed. A reversal entry has been posted in the finance book.
Invoice Date	The date on which the invoice has been raised.
Finance Book	The code identifying the finance book in which the account postings have been made.
Company Address ID	The company address ID of the finance book that is applicable for the invoice.
Company Address	The company address details for the address ID.

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The code identifying the organization unit in which the supplier has been created.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Pay to Supplier #	The code identifying the supplier to whom the payment can be made.
Pay to Supplier Name	The name of the supplier to whom payment can be made.
Address ID	The address ID of the supplier that is applicable for the invoice.
Supplier Invoice #	The number identifying the invoice that has been issued by the supplier.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised.
Supplier Invoice Date	The date on which the supplier invoice was raised.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the invoice currency and the base currency are the same.
Payment Processing Point	The code identifying the organization unit from which the payment for the invoice must be released.
Payment Priority	Indicates the priority that has been accorded to the invoice. It could be “High”, “Medium” or “Low”.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Electronic Payment	Indicates whether an electronic payment can be made for the invoice.
Payment Method	Indicates the method in which the payment must be made to the supplier. It could be “Regular” or “Specific Bank”.
Pay Mode	Indicates the mode in which the payment has to be made to the supplier. It could be “Bank”, “Cash” or “PTT”.

Note: Ensure that the electronic payment, payment method and pay mode that you have specified here, match the bank cash definition for the supplier.

Total Invoice Amount	The total invoice amount.
Auto Adjust	Indicates whether the invoice has been automatically adjusted. It could be “Yes” or “No”.
Comments	Any observations or remarks regarding the part invoice.
	Zoom facility available

The system displays the following in the "Electronic Payment Information" group box:

Pay Ref. ID	The identification number of the payment note.
Pay Ref. Details	The system displays the comments that you have recorded for the specified payment reference ID in the Supplier Bank Information component.
Payment Instructions	The comments recorded for the pay reference ID in the Supplier Bank Information component.

The system displays the following in the “Part / Asset / T/C/D Information” multiline:

Line #	The number identifying the line in which the part details are available in the invoice.
Usage	Indicates the type of liability that has been incurred by the invoice. It could be “Capital” or “Non-Capital”.
Part/T/C/D #	The code identifying the part, tax, charge or discount.
Variant #	The code identifying the part, tax, charge or discount variant.
UOM #	The unit of measurement in which the part has been purchased.
Quantity	The number of units of the part that has been invoiced.
Rate	The price of one unit of the part.
Rate Per	The number of parts, which when put together, makes one unit of the part that has been invoiced.
Amount	The amount invoiced for the part.
Receipt Location	The code identifying the organization unit in which the parts were received.
Receipt #	The identification number of the receipt.
Asset Proposal #	The code identifying the asset proposal based on which the part has been purchased.
Remarks	Any observations or comments regarding the part available in the line.
Cost Center	The code identifying the cost center to which the “Supplier Payable Account” has been mapped.
Analysis #	The analysis code to which the “Supplier Payable Account” is mapped.
Sub Analysis #	The sub analysis code that has been mapped to the analysis code.
Part/T/C/D #	Indicates whether a “Part”, “Tax”, “Charge” or “Discount” is available in the line.
T/C/D Computation	Indicates the method in which the tax, charge or discount has been calculated. It could be “For Document” or “For Line Item”.
	For Document – indicates that the tax, charge or discount has been calculated for the invoice as a whole.
	For Line Item – indicates that the tax, charge or discount has been calculated for each individual row in the invoice.
T/C/D on Line #	The number identifying the line in which the part for which the tax, charge or discount has been calculated.
Part/T/C/D Description	The description of the code identifying the part, tax, charge or discount.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the document that has been generated for the reversal of the part invoice.
Reversal Date	The date on which the reversal document was generated.
Reason for Hold	The code identifying the reason due to which the invoice was put on hold.
Remarks for Hold	Any observations or comments regarding the necessity for putting the invoice on hold.
	Zoom facility available
Reason for Reversal	The code identifying the reason due to which the invoice was reversed.
Remarks for Reversal	Any observations or comments regarding the reversal of the invoice.
	Zoom facility available

The system displays the following:

Created By	The login ID of the user who created the part invoice.
Created Date	The date on which the part invoice was created.
Last Modified By	The login ID of the user who last modified the part invoice.
Last Modified Date	The date on which the part invoice was last modified.

To proceed, carry out the following

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the details of the account posting information.

Select the “View Notes” link at the bottom of the page to view the details of the notes that have been recorded for the invoice.