Setting function default

This activity allows you to define the functional defaults for the “Supplier Direct Invoice” business component. Function defaults are set for the system to follow while raising the item invoice or the expense invoice. By default the system sets its own values. These functional defaults can be modified according to the requirements of the user.

This page allows you to set the functional defaults the first time you install this business component. You can set defaults for the finance book, in which the accounts must be posted. You can also set whether you want a default organization unit in which the unplanned stock would be received and in which the payment for the supplier would be processed. You can also define a unique prefix for the pay term. The system stores the login user ID and the system date along with modification details.

Select the “Set Function Default” link under the “Supplier Direct Invoice” business component.

The “Set Function Default” page appears.

Enter the following fields:

Allow Multiple Finance Book Postings	Use the drop-down list box to set whether the invoice postings have to be made in multiple finance books. The system displays “Yes” by default on launch of the page.
Default Finance Book	Use the drop-down list box to set a finance book in which all the financial postings must be made for the login organization unit. All the finance books deployed in the login organization unit will be available for selection in the alphabetical order.

Note: You must select the finance book if “No” has been set in the “Allow Multiple Finance Book Postings” field.

Default Supplier Registered At	Use the drop-down list box to set the organization unit in which the supplier has been created. All the organization units mapped to the login organization unit and in which the “Supplier” business component is installed will be available for selection.
Payment Term Number prefix	A unique prefix to be used for the pay term (Alphanumeric, 128).
Payment Processing Point Mandatory	Use the drop-down list box to set whether a payment processing point is definitely required. You can select from “Yes” or “No”.
Default Payment Processing Point	Use the drop-down list box to set an organization unit from which the payment would be made to the supplier. All the organization units mapped to the login organization unit and in which the “Supplier Payments” business component is installed will be available for selection.

Note: You must select the payment processing point if “Yes” has been set in the “Payment Processing Point Mandatory” field.

Hold Expense Invoice on

Use the drop-down to specify whether expense invoice on authorization must be held. The system lists the following options:

Always – Select this option if you wish to always hold Expense Invoice on authorization.
Based on User Selection - Select this option if you wish the expense invoice to be held only based on the instruction provided by the user.
Not Required - Select this option if you do not require the expense invoice to be held on authorization.

Default Receipt Location

Use the drop-down list box to set an organization unit in which the unplanned items would be received. All the organization units mapped to the login organization unit and in which the “Stock Receipt” business component is installed will be available for selection.

Record Expenses with Reference to Closed Documents

Use the drop-down list box to specify whether recording expenses with reference to closed documents is allowed. The system lists the following options:

Allowed
Not Allowed

The system leaves this field blank by default

Expense Type basis for

Capital Ref. Documents

Use the drop-down list box to specify the basis of default for expense type for capital work orders. The system lists the following options:

· Always Ref. Doc. based – Select this option if the expense type must be similar to the Ref. Doc.

· Ref. Doc. based if not specified – Select this option if the Ref.Doc’s task is to be considered when Expense Type is not specified.

· Based on user selection - Select this option if the Expense Type is based on the value selected in the multiline.

The system leaves this field blank by default

Default Cost Center for

Facility Object #?

Use the drop-down list box to specify whether default of cost center for facility object is required. The system lists the options “Yes” and “No”.

By default the system leaves this field blank.

Expense Classification Required for Income and Expense Accounts

Use the drop-down list box to specify whether Expense Classification is required for Income and Expense Accounts. The system displays the options “Yes” and “No”.

By default the system displays “No” in this field

Allow Inheritance of Taxes Based on

Use the drop-down list box to specify the basis on which the tax is inherited in Supplier Direct Invoice. The system lists the options “Purchase Tax Rules” and “Statutory Tax Defaults”.

By default the system displays “Statutory Tax Defaults” in this field.

Click the “Set” pushbutton to save the settings made.

The system saves the function defaults that have been set. The system also stores the login ID of the user and the system date along with the function default settings.