Selecting debit / credit notes for holding / releasing

This page allows you to conduct a search and select a debit / credit note that you want to put on hold. You can also search and select a debit / credit note that has to be released from the “Held” status. If you know the number identifying the debit / credit note you can enter it directly and select the note type or you can carry out a search by specifying the note type, the note category to which the debit / credit note belongs and also select the code of the finance book. You can search by specifying a range of note numbers, dates and amounts for which the note that you want to retrieve has been created. You can also search by specifying the currency, the user ID of the user who created the note, varied supplier details and also by specifying the status of the note. The system retrieves the entire debit / credit notes based on the search criteria entered.

Select the “Hold / Release Debit / Credit Note” link under the “Supplier Debit Credit Note” business component.

The “Select Debit / Credit Note” page appears.

Enter the following fields if you are aware of the number identifying the debit / credit note that you want put on hold or release the note which is on hold:

Note #	The number identifying the debit / credit note that you want to put on hold or release (Alphanumeric, 18).
Note Type	Use the drop-down list box to select the type of note that you want to put on hold or release. You can select from “Debit” or “Credit”.

Enter the following fields in the “Search Criteria” group box:

Note Type	Use the drop-down list box to select the type of note that you want to retrieve. You can select from “Debit” or “Credit”. The default note type that will be displayed is “Debit”.
Note Category	Use the drop-down list box to select the category to which the note that you want to retrieve belongs. You can select from “Account Based” or “Item Based”. The system displays “Account Based” by default at the launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the details of the note is available. All the finance books that have been deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings are made in a single finance book, the book that is set to default will be displayed.
Note # From	The starting number in the range of numbers identifying the debit / credit note that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the note numbers that are similar to the value entered here.

Note: The number entered in this field must be before the value entered in the “To” field.

To	The ending number in the range of numbers identifying the debit / credit note that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the note numbers that are similar to the value entered here.
Currency	Use the drop-down list box to select the code identifying the currency in which the debit / credit note that you want to retrieve has been created. All the currencies that have been mapped to the “Supplier Payables accounts” defined in the “Create Payables Account Definition” activity of the “Account Rule Definition” business component will be available for selection in the ascending order. The system displays the base currency of the company by default at the launch of the page if it has been mapped to a “Supplier Payables accounts”.
Note Date From	The starting date in the date range in which the debit / credit note that you want to retrieve has been created (Date Format). The system date is displayed by default at the launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the date range during which the debit / credit note that you want to retrieve has been created (Date Format). The system date is displayed by default at the launch of the page.
User ID	The login ID of the user who has created the debit / credit note (Alphanumeric, 15).
Note Amount From	The starting amount in the range of amounts for which the debit / credit note that you want to retrieve has been raised for (Decimal). The value entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than the value entered in the “To” field.

To	The ending amount in the range of amounts for which the debit / credit note that you want to retrieve has been raised for (Decimal). The value entered in this field must be greater than zero.
Supplier Registered At	Use the drop-down list box to select the code identifying the organization unit in which the supplier for whom the debit / credit note that you want to retrieve has been defined. All the organization units where the Supplier Component is deployed that have been mapped to the login organization unit will be available for selection in the ascending order.
Supplier # From	The starting code in the range of codes identifying the supplier for whom the debit / credit note that you want to retrieve has been created (Alphanumeric, 18).
To	The ending code in the range of codes identifying the supplier \for whom the debit / credit note that you want to retrieve has been created (Alphanumeric, 18).
Status	Use the drop-down list box to select the status of the debit / credit note that you want to retrieve. You can select from “Fresh”, “Returned”, “Authorized”, “Held” or “Partly Paid”. The system displays “Fresh” by default at the launch of the page.
Supplier Note #	The number identifying the supplier debit / credit note. Ensure that the value specified in this field is a valid supplier note number.
Supplier Name	The name identifying the supplier (Alphanumeric, 60).

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note Type

The type of the note. It could be “Debit” or “Credit”.

Click the hyperlinked note type to view the details of the reverse debit / credit note.

Note Category	The category to which the note belongs. It could be “Account Based or "Item Based”.
Note #	The number identifying the debit / credit note.

Click the hyperlinked note number to view the details of the reverse debit / credit note.

Note Date	The date on which the note was created.
Currency	The code identifying currency in which the debit / credit note has been created.
Note Amount	The amount for which the note was created.
Supplier #	The code identifying the supplier.
Finance Book	The code identifying the finance book in which the details are available.
Status	The status of the note. It could be “Authorized”, “Held” or “Partly Paid”.
	Authorized – indicates a debit / credit note that has been authorized. You cannot modify the details of a debit / credit note in this status.
	Held – indicates a debit / credit note that has been put on hold.
	Partly Paid – indicates a debit note for which part of the payment has been paid.

To proceed, carry out the following

Select the “Account Based Note” link at the bottom of the page to put the account based debit / credit note on hold or release.
Select the “Item Based Note” link at the bottom of the page to put the account based debit / credit note on hold or release.