This activity allows you to assign an account number for a reimbursement item, so that all transactions of the reimbursement item will be recorded through this account. The account number must be predefined in the Chart of Accounts component in Financials.  You can choose to assign

• A single, common account number for the reimbursement item, which will be across grades and gradesets. You must also specify the effective period for which the account number will be assigned to the reimbursement item.

• A separate account number for each grade or gradeset for which the reimbursement item is applicable. For instance, the reimbursement item is Periodicals, and you assign a separate account number 000111 for Grade X1. All transactions pertaining to Periodicals, for the specific Grade X1, will be accounted through the account number 000111. You must also specify the effective period for which the account number will be assigned for each grade or gradeset.

Note that the grade or grade set-wise information must be specified for each organization structure unit such as department or scale, and will be across employment units. Employment units refer to all organization units that access information from the Reimbursement Setup Unit, where employee information is also recorded.

After completing this activity, you can view the details of the mapping of the account/s to the reimbursement item.

 

Getting familiar with the pages inside

Go to page…	…to carry out task
Setting Item – Account	Setting account number for reimbursement item
View Item Account Mapping	Viewing details of the reimbursement item - account mapping

 

 Each of these tasks is described in the following sections.

Prerequisites

Definition of Org structure units that interact with the Reimbursement Set up Unit

Definition of Finance Book from Ramco Financials

Definition of Reimbursement Items

Definition of Employment Units interacting with Reimbursement Set Up Unit

Definition of Grade set and Grades for the interacting Organization structure

What you can do in this activity

Set common account for either an item or a grade/grade set

View Item Account Mapping