Selecting an employee

Select “Request for Recording Terms and conditions” from the left pane.
The “Select Employee to Record Terms and Conditions” page appears.
The system displays the following fields at the top of the page.

Date Format	The date format applicable to the login user. More Details.
Employment Unit	Select the desired employment unit group from which the employee records must be fetched, from the drop-down list box.
Company	The company to which the employee belongs.

To select through Search Criteria

Use this method, if you know just a few characters of the employee code. In the search criteria group box, specify the search criteria based on which the system will fetch the records.

To specify the search criteria, you can enter one or more characters that the employee code contains. Optionally, you can enter the employee name, employee type, assignment number, position title, department, job title and record status to narrow your search. Search based on wild card characters is also supported.

Enter the following search criteria values in some or all of the following fields.

Employee Code	To view a particular employee code, type in the code of the employee.
	Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To view all the employee names containing specific characters, type in the starting character or characters of these employee names in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Employee Type	Select the type of employee, whether regular, trainee or contractual, from the drop-down list box.
Assignment No	The assignment number of the appropriate assignment. A regular type employee has many secondary assignments but only one primary assignment. The primary assignment number is “1” and the secondary assignments have system generated assignment numbers. For a non-regular type employee, the concept of primary and secondary assignment does not exist. A non-regular employee will have assignments with assignment numbers that are system generated, in sequential order.
Position Title	The position title of the employee.
Department	The department to which the employee belongs.
Job Title	The job title of the employee.
Record Status	Select the record status of the employee from the drop-down list box.

Select the “Search” pushbutton.

Note: To perform an effective search, enter maximum number of fields in the search criteria.

The system displays the results of the search in the following multiline.

Job Title	The job title of the employee.
Employee Code	The unique code of the employee.
Employee Name	The name of the selected employee.
Employee Type	The type of employee.
Assignment No	The assignment number of the selected employee.
Position Title	The position title of the employee.
Department	The department to which the employee belongs.
Record Status	The record status of the employee.

To Proceed

4 Select “Record Terms and Conditions” link from the “Select Employee to Record Terms and Conditions” page.

6 Hyperlinked topics below

Page objective

Use this page to select an employee to record the terms and conditions.

What you can do in this page

To select through Search Criteria

To Proceed