View Personal Information

Viewing personal information

Use this page to record the personal information of the employee selected in the “Select employee” page.

Ensure that you are in the “Select Employee” page.
Select the “View Personal Information” hyperlink beside the employee code field.

The “View Personal Information” page appears.

The system displays the following details at the top of the page:

Date & Time Format

The date and time that is applicable to the login user.

You can view the following details in the “Employee details” group box:

HR Setup Unit	The HR setup unit applicable to the login employment unit.
Employee Code	The unique employee code and name of the employee. The system displays the value selected in the “Select Employee” page.

Viewing Effective Dates

You can use the “History Details” group box to view the effective dates of the previous versions of the contact information record.

Effective From	The date from which the personal information record has come into effect.
Effective To	The date till which the personal information record will be valid.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Viewing the Personal Information details

You can view the following personal information details of the employee:

Employee type	The type to which the employee belongs. For example, regular, contract.
Company name	The name of the company to which the employee belongs
Title	The title, which you can use for the employee, for example, “Mr”, “Ms”, and “Dr”.
Employment Status	If the employee has been hired, the system displays the value as “Current”. If the name of the employee has been removed from the records of the employer, the system displays the value as “Terminated”.
First Name	The first name of the employee.
Middle Name	The middle name of the employee
Last Name	The last name of the employee.
Known As	The name by which the employee is usually known as. For example, an employee by name Carolyn, might generally be known as “Lynn”.
Date of joining	The date on which the employee started work.
Country	The name of the country to which the employee belongs.
State	The name of the state to which the employee belongs to in the country specified.
SSN	The Social Security Number of the selected employee.
SIN	The Social Personal Number of the employee.
Date of Birth	The date of birth of the employee.
Confirmation Due Date	The date and time on which the employee is supposed to be confirmed.
Rehire Date	If the employee quit the organization and joined again, the system displays the date and time on which the employee has been rehired.
Actual Confirmation Date	The date and time on which the employee has been confirmed.
Separation Date	The date on which the employee quit the Organization.
Gender	The gender of the employee, whether male or female.
Ethnicity	The ethnic identity of the employee, for example, Asian, Caucasian, and African.
Marital Status	The marital status of the employee, for example, Married, Single, or Divorced.

It is mandatory to provide at least one emergency contact information. Use the corresponding fields in the “Emergency Contact Information” group box below to enter the details:

1. Name	The name of the first contact person.
Relationship with Employee	The relationship of the contact person with the employee, for example, Mother, Father, Spouse, or Son. Choose the required option from the drop-down list box.
Phone	The phone number of the first contact person.
Mobile	The mobile phone number of the first contact person.
2. Name	The name of the second contact person.
Relationship with Employee	The relationship of the contact person with the employee, for example, Mother, Father, Spouse, or Son. Choose the required option from the drop-down list box.
Phone	The phone number of the second contact person.
Mobile	The mobile phone number of the second contact person.
Comments	The comments pertaining to the personal information. Zoom facility available.

The following details are displayed in the “Record Statistics” group box:

Created by	The name of the person who created the personal details
Created date	The date on which it was created
Last modified by	The name of the person who modified the personal details of the employee.
Last modified date	The date on which the personal details were last modified.