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Select Invoice Generation

Selecting invoice generation to maintain invoice details.

Customer Code

From the drop-down list box, select the required code of the customer. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. Mandatory.

Customer Name

The name of the customer is displayed on selecting the customer code.

Invoice Currency

The invoice currency is displayed on selecting the customer code.

PO/SOW

From the drop-down list box, select the required option. The combo is loaded with various PO/SOW mapped to the particular customer. The system displays “Select” by default on launch of the page.

PO/SOW Currency

This field is displayed on selecting the required option in the “PO/SOW” field.

Transaction Type

From the drop-down list box, select the required transaction type. The combo is loaded with the values “New Invoice”, “Existing Invoice” and “Reversed Invoice”. The system displays “Select” by default on launch of the page.

·         New Invoice – If the transaction type is selected as “New Invoice” then the billing consolidation number under which the grouping level numbers have not been invoiced or partially not invoiced will be loaded in the “Billing Consolidation No” and “Grouping Level No” fields.

·         Existing Invoice – If the transaction type is selected as “Existing Invoice” then the billing consolidation numbers under which the grouping level numbers have been partially invoice or fully invoiced will be loaded in the “Billing Consolidation No” and “Grouping Level No” fields.

·         Reversed Invoice – If the transaction type is selected as “Reversed Invoice” then the billing consolidation numbers under which the grouping level numbers which are reversed will be loaded in the “Billing Consolidation No” and “Grouping Level No” fields.

Billing Consolidation No

From the drop-down list box, select the required option. The combo is loaded with various options, based on the transaction type, for you to choose.  The system displays “Select” by default on launch of the page. Mandatory.

Consolidation Start Date/Consolidation End Date

On selecting the Billing Consolidation Number, the “Consolidation Start Date” and “Consolidation End Date” are displayed.

Grouping Level No

From the drop-down list box, select the required grouping level number. The combo is loaded with various options, based on the billing consolidation number, for you to choose. Mandatory.

Grouping Level

On selecting the Grouping Level Number, the Grouping Level gets displayed.

Grouping Level Value

On selecting the Grouping Level Number, the Grouping Level Value gets displayed.

Finance Book

The ‘Finance Book’ combo is loaded from Finance Book mappings of that OU and defaulted with Posting Finance Book. This field is populated on launch of the “Invoice Generation” page.

Posting Date

The Posting Date is defaulted with the system date on launch of the “Invoice Generation” page.

Note: You are allowed to edit the Posting Date.

Invoice No

On clicking the “Generate Invoice” pushbutton, the invoice number is generated.

Invoice Amount

On clicking the “Generate Invoice” pushbutton, the invoice amount gets computed and displayed.

Note: If the transaction type is selected as “Existing Invoice” then load the “Invoice Number” and “Invoice Amount” and freeze the invoice details section.

Employee Code

The code of the employee.

Employee Name

The name of the employee.

Cost Center

The cost center field is defaulted from the “Map Billing Template” screen where it is mapped to the customer.

Note: You are allowed to edit the “Cost Center” field.

Invoice Item

The invoice item description as given in the template.

Invoice

Item Amount

The invoice item amount as computed in the Billing Consolidation.

Usage Id

The usage id is defaulted from the “Map Billing Template” screen where it is mapped to the customer.

Note: You are allowed to edit the “Usage Id” field.