Selecting voucher for viewing account balance

This page allows you to search and select the vouchers for viewing. You can view the vouchers in “Authorized” and “Reversed” status. You can directly enter the voucher number if you know it or you can carry out the search using the revaluation period for which the balances are revalued, the account currency of the account code, the status of the voucher, the number identifying the voucher number, the code identifying the finance book in which the entries are posted, the code identifying the account and the account group. The system retrieves the vouchers based on the search criteria for viewing.

Select the “View Account Balance Revaluation” link under the “currency Revaluation” business component.

The “Selecting Voucher” page appears.

Enter the following field in the direct entry if you are aware of the voucher number. Otherwise carry out the search.

Voucher #

The number identifying the revaluation voucher, to view the entry passed (Alphanumeric, 18).

Select the “View Account Balance Revaluation” link provided alongside to view the voucher details.
Enter the following fields in the “Search Criteria” group box to search for the voucher to be viewed. Data entry on the following fields is optional.

Revaluation Period	Use the drop-down list box to select the open financial period in which the account balances were revalued. The system displays the earliest open revaluation period by default on launch of the page.
Currency	Use the drop-down list box to select the code identifying the currency. The system lists all the currencies defined in the “Create Currency and Country” activity of the “Organization Setup” business component, except the base currency. The system lists the first currency in the list by default on launch of the page.
	All account currencies of the company, other than Base currency of the company is listed for selection.
Status	The status of the voucher. The various statuses of the voucher are
	Authorized – Indicates the status of the voucher on running the Account balance adjustment revaluation.
	Reversed – Indicates that the voucher entries are reversed. The vouchers can be reversed in the “Reverse Account Balance Revaluation” activity of this business component.
Voucher # From	The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher # From” field.
	If this field is left blank and the “Voucher # From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher # From” field till the last voucher.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the voucher entries are to be posted. All the finance books mapped to the login organization unit will be available for selection in the ascending order. The system displays the first finance book in the list by default on launch of the page.
Account # From	The starting number in the range of account number from which the details are to be retrieved (Alphanumeric, 18). The system retrieves the account codes that are greater than the number specified here.
	If this field is left blank and the “To” field is entered, then the system retrieves from the first account code till the code specified in the “To” field.
	Help facility available.
To	The ending number in the range of account code till which the details are to be retrieved (Alphanumeric, 18). The system retrieves the account codes that are less than or equal to the code specified here. The code entered in this field must be greater than the code specified in the “Account # From” field.
	If this field is left blank and the “Account # From” field is entered, then the system retrieves the account code from the code specified in the “Account # From” field till the last account code.
	Help facility available.

Note: You can enter the account code and the voucher number in full or specify it partially using the ‘*’ character. The system retrieves the account codes and voucher number that are similar to the value specified.

Account Group

Use the drop-down list box to select the code identifying the group to which the account belongs. The accounts must have been associated to the account group in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. The account groups listed will be “Asset”, “Liability” and “All”. If you select “All”, the system retrieves and displays all the Account Codes of “Asset” and “Liability”.

By default, the system displays “All”.

Click the “Search” pushbutton to retrieve the voucher details for reversal.

The system displays the following fields in the “Search Results” multiline based on the search criteria.

Note: The system retrieves the vouchers based on the search criteria.

Voucher #	The number identifying the voucher.
Account #	The code identifying the account revalued by the listed voucher. This will be displayed only if the account code has been used as one of the search condition for retrieving the results. If yes, then voucher numbers along with account codes will be listed otherwise only distinct voucher numbers will be listed.
Currency	The account currency of the account code.
Finance Book	The code identifying the finance book in which the accounting entries are to be posted.
Revaluation Period	The financial period in which the Account balances were revalued.
Account Group	The code identifying the group to which the account belongs.
Status	The status of the voucher.