Create Single Currency Adjustment – A summary of the activity
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This activity allows you to create the customer balance adjustment voucher in single currency. Both the debit and the credit document must be of the same currency to do the adjustment. The advance payments , customer receipts and accounts receivable are booked at various stages. If these are not adjusted, then the account will show an unreconciled debit or credit balances. The pending receivable documents have to be adjusted with receipts, advances or the credit notes in order to arrive at the final outstanding receivable from the customer. The credit documents namely receipts, credit note and prepayment invoices have to be adjusted against the pending debit documents like invoice and debit notes. This activity allows you to knock off the dues, allow the discounts for the receipts, to be availed within the stipulated credit period, and recover charges for the delayed settlement.
The documents can be adjusted based on the adjustment sequence specified. You can also propose adjustment amount by using the task button provided.
The document for the same customer can be taken up for adjustments, the documents for the parent and the child customer can be take up for adjustments or the documents belonging to a group of customer can also be taken up for adjustments. You can authorize the balance adjustments through this activity. You can also modify the adjustment voucher details through this activity.
The system updates the status of the adjustment voucher to “Fresh” or “Authorized” on authorizing the adjustment voucher. The system updates the login ID of the user to the created by and the system date to the created date.
Getting familiar with the pages inside
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Create Single Currency Adjustment Voucher |
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Edit Single Currency Adjustment Voucher |
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Accounting Information |
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Account Based Credit Note |
Viewing account based credit note |
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Account Based Debit Note |
Viewing account based debit note |
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Prepayment Invoice |
Viewing prepayment invoice |
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Direct Invoice |
Viewing direct invoice |
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Item Based Credit Note |
Viewing item based credit note |
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Item Based Debit Note |
Viewing item based debit note |
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Service Invoice |
Viewing service invoice |
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Paid Prepayment Invoice |
Viewing paid prepayment invoice |
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Payment Voucher |
Viewing payment voucher |
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Receipts |
Viewing receipts |
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Transfer Debit Note |
Viewing transfer debit note |
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Transfer Credit Note |
Viewing transfer prepayment or the credit note |
What you can do in this activity
Create and authorize the adjustment voucher
Modify the adjustment voucher before authorization
Match the credit document with more than one debit document
Automatic calculation of discount and charges
Capture cost center for adjustment transaction
Capture of analysis and sub analysis code for adjustment transaction
View the debit and credit documents
Create and authorize the adjustment voucher
The adjustment vouchers can be created and authorized in this activity. The vouchers cannot be modified after authorization.
Go to “Create Single Currency Adjustment Voucher” page.
Select one or many debit and credit documents for adjustment in the multiline, after fetching the same either through help on documents or by entering the document nuber.
By invoking the propose button, you can allow the system to propose the adjustment
After proposing the adjsutment, you can modify the values for current adjustment, adjustment amount, discount and charges, or even add new documents with adjustment values inorder to recompute the adjustment
Alternatively adjustment can be computed, without invoking propose, by entering the adjustment values, discount and charges manually.
You can either create the voucher or create and authorize the voucher by invoking the respective buttons.
The system creates and authorizes the adjustment voucher. The system generates the voucher number based on the numbering type specified if it is not set to “Manual”. The system updates the status of the voucher to “Authorized”. The system updates the login ID of the user to the created by and the system date to the created date.
Modify the adjustment voucher before authorization
The vouchers created can be modified before authorization.
Go to “Create Single Currency Adjustment Voucher” page.
Enter all the necessary information and create the adjustment voucher.
Select the “Edit Voucher” link at the bottom of the page to modify the created voucher.
Match the credit document with more than one debit document
One credit document can matched with one or more debit document. If the credit document amount is more, the amount can be carried over to the next debit documents for adjustments.
Go to “Create Single Currency Adjustment Voucher” page.
Select one credit document and many debit documents. The credit amount will be adjusted based on the debit document amount and adjustment sequence and customer hierarchy.
Automatic calculation of discount and charges
The system automatically calculates the discount amount for the debit document and the penalty charged for the debit document for the delayed payment settled through credit document.
Go to “Create Single Currency Adjustment Voucher” page.
Enter all the necessary information and select atleast one credit and one debit document for adjustment. The system calculates the discounts and the charges on proposing the adjutments.
The adjustments can be made for the customers having parent child relations or customers belonging to the “Receipt Application Group” in the “Customer” business component.
Go to “Create Single Currency Adjustment Voucher” page.
Select “Child” or “Group” option in the customer hierarchy.
The adjustment is made based on the debit and the credit documents retrieved for the customer based on customer hierarchy selection.
Capture cost center for adjustment transaction
The cost center, for the discount and penalty allowed for the debit document, can be captured through this activity. The system displays the valid cost center, while proposing the adjustment. Alternatively cost center can be edited during the transaction.
Go to “Create Single Currency Adjustment Voucher” page.
Specify the cost center for the adjusting debit document while computing or creating the vouhcer. Help for the same is enabled.
Capture of analysis and sub analysis code for adjustment transaction
The analysis and sub-analysis code, for the discount and penalty allowed for the debit document, can be captured through this activity. The system displays the valid analysis and sub-analysis code, while proposing the adjustment. Alternatively cost center can be edited during the transaction.
Go to “Create Single Currency Adjustment Voucher” page.
Specify the analyis and sub analyis code for the adjusting debit document while computing or creating the vouhcer. Help for the same is enabled.
View the debit and credit documents
The debit and the credit documents selected for the adjustment voucher can be viewed by selecting the document, and taking the link corresponding to the document type.
Go to “Create Single Currency Adjustment Voucher” page.
Select the appropriate links provided at the bottom of the page to view various debit and the credit documents availabe for the adjustment voucher.