Create Multi Currency Adjustment – A summary of the activity
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This activity allows you create the customer balance adjustment voucher for multi currency. The debit and the credit document can be in different currency. The system converts the unadjusted debit document amount to the credit document currency before adjustments. You can also adjust the documents in same currency through this activity. The credit documents namely receipts, credit note and prepayment invoices in one currency can be adjusted against the pending debit documents like invoice and debit notes in different currency. You can choose a debit documents belonging to different finance book for adjustments.
This activity allows you to select a credit or a debit document and adjust it with its pending advance / liability documents. The documents can be adjusted based on the adjustment sequence specified. You can also propose adjustment amount by using the task button provided.
The document within the same customer can be taken up for adjustments, the documents within the parent and the child customer can be take for adjustments or the documents belonging to the “Receipt Application Group” can also be taken up for adjustments. You can authorize the balance adjustments through this activity. You can also modify the adjustment voucher details through this activity.
The system updates the status of the multi currency adjustment voucher to “Fresh” on creation or to “Authorized” on authorizing the adjustment voucher. The system updates the login ID of the user to the created by and the system date to the created date.
Getting familiar with the pages inside
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Create Multi Currency Adjustment Voucher |
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Edit Multi Currency Adjustment Voucher |
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Accounting Information |
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Account Based Credit Note |
Viewing account based credit note |
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Account Based Debit Note |
Viewing account based debit note |
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Prepayment Invoice |
Viewing prepayment invoice |
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Direct Invoice |
Viewing direct invoice |
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Item Based Credit Note |
Viewing item based credit note |
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Item Based Debit Note |
Viewing item based debit note |
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Service Invoice |
Viewing Service invoice |
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Paid Prepayment Invoice |
Viewing paid prepayment invoice |
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Payment Voucher |
Viewing payment voucher |
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Receipts |
Viewing receipts |
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Transfer Debit Note |
Viewing transfer debit note |
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Transfer Credit Note |
Viewing transfer prepayment or the credit note |
What you can do in this activity
Create and authorize the adjustment voucher
Modify the adjustment voucher before authorization
Match the credit document with more than one debit document
Automatic calculation of discount and charges
Capture cost center for adjustment transaction
View the debit and credit documents before creating
The credit documents can be adjusted with the debit document with different currencies.
Go to “Create Multi Currency Adjustment Voucher” page.
Select the credit document.
Select the debit document whose currency is different from that of the credit document.
Create the multi currency adjustment voucher.
The system converts the debit adjustable amount to the credit currency and creates an adjustment voucher.
Create and authorize the adjustment voucher
The adjustment vouchers can be created and authorized in this activity. The vouchers cannot be modified after authorization.
Go to “Create Multi Currency Adjustment Voucher” page.
Select one debit and a credit documents for adjustment in the multiline.
Enter all the necessary informatino and authorize the adjustment voucher.
The system creates and authorizes the adjustment voucher. The system generates the voucher number based on the numbering type specified if it is not set to “Manual”. The system updates the status of the voucher to “Authorized”. The system updates the login ID of the user to the created by and the system date to the created date.
Modify the adjustment voucher before authorization
The vouchers created can be modified before authorization.
Go to “Create Multi Currency Adjustment Voucher” page.
Enter all the necessary information and create the adjustment voucher.
Select the “Edit Voucher” link at the bottom of the page to modify the created voucher.
Match the credit document with more than one debit document
One credit document can matched with one or more debit document. If the credit document amount is more, the amount can be carried over to the next debit documents for adjustments.
Go to “Create Multi Currency Adjustment Voucher” page.
Select one credit document and many debit documents. The credit amount will be adjusted based on the debit document amount.
Automatic calculation of discount and charges
The system automatically calculates the discount amount of the document and the penalty charged on the document for the delayed payment.
Go to “Create Multi Currency Adjustment Voucher” page.
Enter all the necessary information and select one credit and the debit document for adjustment. The system calculates the discounts and the charges on proposing the adjutments.
The adjustments can be made within the customers belonging to the “Receipt Application Group” in the “Customer” business component.
Go to “Create Multi Currency Adjustment Voucher” page.
Select “Child” or “Group” option in the customer hierarchy.
The adjustment is made based on the debit and the credit documents retrieved for the customer.
Capture cost center for adjustment transaction
The cost center, in which the adjustment transactions must reside, can be captured through this activity.
Go to “Create Multi Currency Adjustment Voucher” page.
Specify the cost center for the adjusting debit document.
View the debit and credit documents before creating
The various debit and the credit documents can be viewed before creating the multi currency adjustment voucher or authorizing the voucher.
Go to “Create Multi Currency Adjustment Voucher” page.
Select the appropriate links provided at the bottom of the page to view various debit and the credit documents.