Recording Acknowledgment information for rental order

Recording acknowledgment information for rental order

This page allows you to record shipping or acknowledgment information for rental order. Tell me more

Select the “Record Acknowledgment Information” link in the “Select Rental Order” page. Alternatively, select the hyperlinked rental order number in the multiline of the same page.

The “Record Acknowledgment Information” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

The system displays the following fields in the “Rental Order Details” group box:

Rental Order #

The number identifying the rental order for which the acknowledgment information must be entered.

Note: Ensure that the issue details are available for the rental order document.

Amendment #	The number identifying the amendment of the rental order.
Rental Order Date	The date on which the rental order was raised.
Status	The status of the rental order, which could be “Shipped” or “Acknowledged”.

The system displays the following fields in the “Customer Information” group box:

Customer #	The code identifying the customer for which the rental order was created.
Customer Name	The name of the customer.
Contact Person	The name of the contact person.
Phone	The phone number of the contact person.
Fax	The fax number of the contact person.
E-Mail	The e-mail ID of the contact person.
Address	The address of the contact person.

The system displays the following fields in the “Part Information” group box:

Part #	The part that is rented.
Part Description	The textual description of the part.
Manufacturer Part #	The manufacturer part number.
Manufacturer Name	The name of the part manufacturer.
Component #	The number identifying the component.
Condition	The condition of the component, which could be “New”, “Overhauled” or “Serviceable”.
Serial #	The serial number of the component.
Lot #	The number identifying the lot to which the part belongs.
Part Type	The type to which the part belongs.
Order Quantity	The number of parts that are rented.

The system displays the following fields in the “Shipping Details” group box:

Issue #	The number identifying the issue document created for part issue
Shipping Note #	The number identifying the shipping note created for part shipment .
Shipment Date	The date on which the shipment occurred.
Shipped by	The method by which the part was shipped.
Carrier/Agency #	The code of carrier used for part shipment.
Delivery Note #	The number identifying the delivery note.
Delivery Note Date	The date on which the delivery note was raised.
Way Bill #	The number identifying the waybill.
Way Bill Date	The date on which the waybill was raised.

To enter acknowledgment details

Enter the following fields in the “Acknowledgment Details” group box:

Acknowledgment Ref. #	The number identifying the acknowledgment of the receipt for the part (Alphanumeric, 40). Mandatory.
Acknowledgment Date	The date on which the receipt of the part is acknowledged (Date Format). Mandatory. Ensure that this date is greater than or equal to the waybill or delivery note or shipping date available.
Receipt Satisfactory	Use the drop-down list box to specify whether the part or component was received in the same condition as was shipped, or not. The system provides the options “Yes” and “No”.
User Defined Detail-5	Any other user-defined details pertaining to the acknowledgment information (Alphanumeric, 25).
User Defined Detail-6	Any other user-defined details pertaining to the acknowledgment information (Alphanumeric, 25).
User Defined Detail-7	Any other user-defined details pertaining to the acknowledgment information (Alphanumeric, 25).

Enter this field to specify comments if the receipt of part was not satisfactory:

Comments

Any remark or comment pertaining to the acknowledgment (Alphanumeric, 255).

Click the “Record Acknowledgment Information” pushbutton to record acknowledgment information for the rental order.

The status is updated as “Acknowledged”.

Note: Ensure that the rental order with the latest amendment number is in the “Shipped” or “Acknowledged” status.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login ID of the user who created the acknowledgment information.
Created Date	The date on which the acknowledgment information is created.
Last Modified By	The login ID of the user who last modified the acknowledgment information.
Last Modified Date	The date on which the acknowledgment information is last modified.

Recording acknowledgment information for rental order – An overview

This page allows you to record acknowledgment information for rental order. You can enter the acknowledgment reference number and the acknowledgment date. You can indicate whether the parts were received in satisfactory condition. You can enter comments if the receipt of part is not satisfactory.

The system assigns the “Acknowledged” status to the rental order, according to the information entered.