Short Closing Material Request

This page allows you to short close the material request at the document level. Tell me more.

Select the “Short Close Material Request” link under the “Material Request” business component.

The ”Short Close Material Request” page appears.

Enter the following filter criteria in the “Search Criteria” group box to search for a material request: Data entry in these fields is optional:

Material Request #

The number identifying the material request for which you wish to short close (Alphanumeric, 18)

You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material request numbers that are similar to the one entered here.

Warehouse #	Use the drop-down list box to select the number identifying the warehouse for which the material request must be short closed. If you are working in the Main base, the drop-down list displays all Active online warehouses defined in the Create Warehouse Information activity of Storage Administration that are not currently offline and, that are mapped to the Material Request transaction. However, if you are performing offline field operations in a Field base, the drop-down list displays all Active warehouses associated with the offline area and, that are mapped to the Material Request transaction. The system retrieves material requests created for the warehouse. Leave this field blank, if you wish to retrieve the material requests irrespective of the warehouse.
MR Type	Use the drop-down list box to select the type of the material request for which the MR must be short closed. The system provides the following:
	Planned – Select this option to retrieve the material request raised due to planned maintenance activities or execution document, which contains the list of materials required.
	Unplanned – Select this option to retrieve the material request raised from unplanned maintenance activities such as the line station.

	For Stock – Select this option to retrieve the material request raised for stock maintenance. Leave this field blank if you wish to retrieve the material requests irrespective of the type. The system leaves the field blank by default.
MR Priority	Use the drop-down list to select the priority of the material request to be short closed. The system lists all the “Active” MR priorities specified in the “Maintain Material Request Priority” page in the “Logistics Common Master” business component. Leave this field blank, if you wish to retrieve the material requests irrespective of the priority. The system leaves the field blank by default.
Part #/ Mfr. Part #	The number identifying the part for which the material request is raised (Alphanumeric, 40) or the number provided by the manufacturer of the part. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the part number similar to the number entered here.
MR Category	Use the drop-down list box to specify the category of the material request to be modified. The system retrieves all the material requests, which are of the category specified here. Leave this field blank to retrieve the material request irrespective of the category. The system leaves the field blank by default.

Aircraft Reg #	The registration number of the aircraft for which the material request has to be short closed. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the aircraft whose registration numbers are similar to the one entered here.
Component #	The number identifying the component for which the material request must be short closed. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the component whose identification numbers are similar to the one entered here.
Ref Document #	The number identifying the reference document based on which the material request must be short closed. You can enter the number in full, or specify it partially using “*” character. The system retrieves all the material requests that are created based on the reference document entered here.
Ref. Document Type	Use the drop-down list box to select the type of reference document based on which the material request prepared must be short closed. The system displays the following options:
	Tech Log – The tech log transaction number
	Others - Any document other than the line work order, the component work order or the tech log. Leave this field blank if you wish to retrieve the material requests irrespective of the reference document type. The system leaves the field blank by default.

Requesting Location

Use the drop-down list box to select the organization unit from where the material request is prepared. The system retrieves all the material requests that are prepared in the location specified here. Leave this field blank if you wish to retrieve the details irrespective of the location. The system leaves the field blank by default.

User Status

Use the drop-down list box to select the user-defined status of the material request to be short closed. The system lists all those user statuses defined in the “Create Quick Codes” activity of the Material Request component that are in “Active” status.

The system retrieves all the material requests that are of the user status specified here. Leave this field blank to retrieve the material requests irrespective of the user status. The system leaves the field blank by default.

Customer #

The code identifying the customer. (Alphanumeric, 18). You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the customer whose numbers are similar to the number entered here. Leave the field blank, to retrieve the material request irrespective of the customer number entered here.

Click the “Search” pushbutton to display the search result.

Note: The system retrieves the material requests that are in the “Authorized” or “Partially Issued” status.

Note: For “AOG” or “Normal” priority, the system retrieves material requests that are created manually.

Note: For “Low” priority MR, the system retrieves material request that are created both manually and automatically.

The system displays the following fields in the “Search Results” based on the filter criteria specified:

Material Request #	The number identifying the material request
The system displays the following fields:
Warehouse #	The number identifying the warehouse where you are located.
MR Class	The class to which the MR belongs, which could be “Maintenance” or “General”.
MR Type	The type of the MR which could be “Planned” or “Unplanned”.
MR Priority	The priority of the MR, which could be “Normal”, "Low", “AOG” or any other user defined priority code.
User Status	The user-defined status of the MR
MR Category	The category to which the MR belongs
Component #	The number identifying the component for which the materials are required
Aircraft Reg #	The registration number of the aircraft for which the parts are required
Ref Document Type	The type of the reference document based on which the material request is prepared The system displays one of the following: “Tech Log” or “Others”.

Ref Document #	The number identifying the reference document based on which the material request is prepared
Requesting Location	The organization unit from where the material request is created

Enter the following field:

Short Close Comments

Additional comments or remarks pertaining to the material request. Typically, the comments pertain to the reason for short closing the material request document. (Alphanumeric, 255).

Ensure that is the comments are entered to short close the material request document.

Customer #

The code identifying the customer.

Check the box in the “Select” column of the multiline to select the material request for short closure.
Click the “Short Close Request” to close the material request selected in the multiline.
Automatically saves the User ID of the employee who short closed the material request in addition to Date and time of short closure.
The system sets the material request in the “Short Closed” status.
The system deletes the firm demands that are created for the selected material request.
If the document is short closed, then the status of the MR document is changed to “Short Closed”.
On short closure of the material request, the system performs the following:

Updates the status of the issue documents in “Draft” or “Fresh” status, raised with reference to the short closed MR, as “Canceled”.

Note: If all the stock transfer issues pertaining to a stock transfer order are cancelled, then the stock transfer order will be short closed.

Short closes the authorized purchase requests (if any) with pending quantity greater than zero, raised with reference to the material request.

To proceed, carry out the following

Select the “Selective Short Close ” link at the bottom of the “Short Close Material Request” page.

Short closing material request – An overview

This page allows you to search for and select a material request fort short closing. You can carry out the search based on the material request number, warehouse number, MR type, MR priority, aircraft registration number, component ID reference document type, reference document number, requesting location and status.

The system displays details such as material request number, warehouse number, MR class, MR type, MR priority, user status, MR category, aircraft registration number, component ID, reference document type, reference document number and the requesting location in the multiline.