Selecting material request for authorization

This page allows you to select a material request and view its details. Tell me more

Select the “Authorize Material Request” link under the “Material Request” business component.

The “Material Request Selection” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed

This format is displayed from the "User Preferences" business component based on the login user id. If the format is not defined, the system will display the date format from the “Enterprise Modeling” business component by default.

Enter the following fields in the “Direct Entry” group box, if you know the material request number for which the details are to be authorized:

Material Request #

The material request number for which the details are to be authorized or cancelled (Alphanumeric, 18)

Select the “Authorize Material Request” link displayed alongside to authorize the material request information.
Enter the following filter criteria in the “Search Criteria” group box to search for a material request Data entry in the following fields is optional.)

Material Request #

The material request number for which you wish to authorize or cancel the details (Alphanumeric, 18)

You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material request numbers that are similar to the values entered here.

Warehouse #

Use the drop-down list box to select the number of the warehouse where you are located. If you are working in the Main base, the drop-down list displays all Active online warehouses defined in the Create Warehouse Information activity of Storage Administration that are not currently offline and, that are mapped to the Material Request transaction. However, if you are performing offline field operations in a Field base, the drop-down list displays all Active warehouses associated with the offline area and, mapped to the Material Request transaction.

The system retrieves material requests associated with the warehouse. Leave this field blank, if you wish to retrieve the material request details irrespective of the warehouse

Requested By

The login ID of the user who requested the creation of the material request. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the user whose login ID is similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the login ID.

MR Class

Use the drop- down list box to select the MR class for which the MR details must be retrieved. The system provides the following option:

Maintenance – Select this option to retrieve the MR created for maintenance requirement.
General – Select this option to retrieve the MR created for any general kind of requirement.
Replenishment – Select this option to retrieve the MR created for replenishment requirement.

Leave this field blank if you wish to retrieve the MR irrespective of the MR class. The system leaves the field blank by default.

MR Type

Use the drop-down list box to select the type of the material request for which the MR details must be retrieved. The system provides the following options:

Planned – Select this option to retrieve the material request raised due to the planned maintenance activities or an execution document, which contains the list of material required.

Unplanned – Select this option to retrieve the material request raised from the unplanned maintenance activities such as the line station.
For Stock – Select this option to retrieve the material request raised for stock maintenance.

Leave this field blank if you wish to retrieve the material requests irrespective of their type. The system leaves the field blank by default.

MR Category

Use the drop-down list box to specify the category to which the material request belongs. The system retrieves all the material requests that are of the category specified here. Leave this field blank to retrieve the material request irrespective of the category. The system leaves the field blank by default.

MR Priority

Use the drop-down list to select the priority of the material request. The system lists all the “Active” MR priorities specified in the “Maintain Material Request Priority” page in the “Logistics Common Master” business component.

Leave this field blank, if you wish to retrieve the material requests irrespective of their priority. The system leaves the field blank by default.

From Date

The starting date in the range of material request dates from which the material request details must be retrieved (Date Format)

The system lists all the material requests that are raised later than this date. The date entered here must be in the format specified in the “Date Format” field and should be earlier than the date entered in the “To Date” field

To Date

The ending date in the range of material request dates until which the material request details must be retrieved (Date Format)

The system lists all the material requests that are raised earlier than this date. The date entered must be in the same format as displayed in the “Date Format” field and must be lesser than or equal to the system date.

Aircraft Reg #

The aircraft registration number for which the material request details must be modified

You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the aircraft whose numbers are similar to the number entered here.

Component #	The component ID for which the material request details must be modified You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the component ID whose numbers are similar to the component ID entered here.
Part #/ Mfr. Part #	The number identifying the part for which the material request details must be modified or the number provided by the manufacturer of the part. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the part whose numbers are similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the part.
Requested By	The login ID of the user who requested the creation of the material request. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the user whose login ID is similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the login ID.
Customer #	The code identifying the customer. (Alphanumeric, 18). You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the customer whose numbers are similar to the number entered here. Leave the field blank, to retrieve the material request irrespective of the customer number entered here.

Click the “Search” pushbutton to display the search result.

Note: If you are working in the Main base, the system displays only those material requests that exist in Fresh status. However, if you are working in a Field base, the system displays all available material requests, regardless of the status.

The system displays the following fields in the “Search Results” group box based on the filter criteria specified:

Material Request #	The number identifying the material request
Select the hyperlinked “Material request #” to authorize the material request information.
Warehouse #	The number identifying the warehouse where you are located.
Warehouse Description	The textual description of the Warehouse # where the Material Request is raised requesting fort the Parts
MR Class	The class to which the MR belongs, which could be “Maintenance” or "General”.
MR Type	The type of the MR which could be “Planned” or “Unplanned”.
MR Priority	The priority of the MR, which could be “Normal”, “AOG”, “Low” or any user-defined priority code. The system ensures that the Aircraft Model is mapped to the Part #, if the Set Option “Part # - Model # Effectivity Check” field is set as “Enforce” in the “Stock Maintenance” business component..
Need Date	The date on which the parts will be consumed or needed.
User Status	The user-defined status of the MR.
MR Category	The category to which the MR belongs.
Aircraft Reg #	The aircraft registration number for which the parts are required.
Component #	The component ID for which the materials are required.
Facility Object #	The facility object # for which the materials are required
Ref Document Type	The reference document type based on which the material request is prepared. The system displays “Aircraft Maint. Exe. Ref. #” or “Others”.
Ref Document #	The reference document number based on which the material request is prepared
Requesting Location	The organization unit from where the material request is created
By Emp. #	The ID of the employee who requested for the creation of the material request.
Requested By Emp. #	The Employee # of the user who raised the Material Request document
Requestor Name	The name of the employee who requested for the creation of the material request.
Customer #	The code identifying the customer.
Customer Name	The name of the customer.

Check the box in the multiline to mark the material request for authorization or cancellation

Authorizing material requests

Click the “Authorize Request” pushbutton to authorize the material request details.

On clicking the “Authorize Request” pushbutton, the system performs the following :

If the parameter ‘Automatic re-allocation of stock allocated to a Maintenance or General MR to satisfy a higher priority unfulfilled Material Request?’ is set as 'Yes' in the “Set Inventory Process Parameters” screen of the “Logistics Common Master” business component and stock is allocated to the MR upon authorization where an unfulfilled MR of higher priority exists for the same stock and also MR Need Date does not fall within the Threshold limit for the MR priority as defined in the 'Manage Priority codes' screen, then
- The Issue that got generated against the MR is cancelled.
- The Stock is allocated to the MR of higher priority and Issue gets generated.
The system converts the plan demand for the parts displayed in the multiline to the“Firm” status. However, if this page is invoked from a business component other than Material Request, the system converts the plan demand to the firm demand only if the “Reservation” flag is “Yes”.
If the “Hard Allocation Required” box is checked for the material request and the stock is available for the requested part in the specified warehouse, then the system allocates and creates a stock issue document for the specified quantity of the part.
If the requested part is not available and if the MR allows alternates, the system allocates and creates a stock issue document for the same on availability of the alternate part specified for the requested part in the “Part Administration” business component.
If the requested part is not available and the alternate part specified for the requested part is available in the specified warehouse, then the system allocates and creates a stock issue document for the same.

The system ensures that the stock status of the part is set as “PBH”, if the reference document type is “Aircraft Maint. Exe. Ref. #” or any other value, the aircraft on which the Aircraft Maint. Exe. Ref. # is raised is under “PBH” agreement and the MR Class is “Maintenance”.
If the requested part, specified alternate part or the substitute part is not available in the specified warehouse, the system allows stock transfer. The stock transfer will be based on the demand/receipt pegging preference option “Direct Alternates”, “Cust. Specific Alternates” or “Alternate Stock Status” as specified in the “Set Options” activity of the “Stock Demand Management” business component. If the parameter "Confirmation of Stock Transfer Issue generated during Auto Inter Warehouse Transfer based on Warehouse Matrix definition" under category “Process Automation” in the Set Warehouse Process Parameters activity is set as ‘1’, on authorization of MR, the system generates the related stock transfer issue in the ‘Confirmed’ status for the warehouse from which the part is transferred.
If the requested part or the specified alternate part is not available in the specified warehouse, but the requested part is available in some warehouse as defined in the “Set Options” activity of “Stock Demand Management” business component, then the system allocates and creates a stock transfer order and stock transfer issue document for the same.

Note: If the preferred condition for the requested part is available, then only those parts with the specified condition will be allocated to satisfy the pending material request.

Note: While allocating the parts, material requests of “AOG” priority are satisfied first.

Note: The system automatically prints the “Material Movement Document” on creation of issue document for the parts.

Note: The system generates the issue document number based on the numbering type set for the specified warehouse, in the “Create Numbering Type” activity of the “Document Numbering Class” business component. If the numbering type is not available for the specified warehouse, the system generates the issue document number based on the numbering type set in the “Set Options” activity of the “Stock Demand Management” business component.

If the specific serial # for a part under requested ownership/stock status is not available in the warehouse, the system considers the same serial # available under alternate ownership/stock status as free/available for allocation. Similarly, any quantity of the requested serial # available under valid alternate stock status in a transfer warehouse will also be considered for allocation to the MR. However, for these to happen “Alternate Stock Status“ must be allowed in the Set Options activity of the Stock Demand Management component for the warehouse.
If the “Hard Allocation Required” box is checked for the material request and the requirement type for the part is set as “Specific”, then the system reserves the specified quantities of the preferred serial numbers and lot numbers- of the part.

Status of General/Maintenance stock issues

If "Confirmation of General Issue generated during Authorization of Material Request"/ "Confirmation of Maintenance Issue generated during Authorization of Material Request" parameter under the category “Process Automation” in the “Set Warehouse Process Parameters” activity of Storage Administration is '1' for the warehouse, on authorization of a General/Maintenance material request, the system generates the equivalent stock issue in ‘Confirmed’ status.
However, if "Confirmation of General Issue generated during Authorization of Material Request"/ "Confirmation of Maintenance Issue generated during Authorization of Material Request" is ‘0’, the status of the equivalent stock issue automatically generated on authorization of material request will be ‘Fresh’.

Generating MMD reports for issued parts

If the status of the General/Maintenance stock issue generated on authorization of a General/Maintenance material request is ‘Confirmed’ and, if the process parameter "Print MMD for General Issue generated in Confirmed status during Authorization of MR"/”Print MMD for Maintenance Issue generated in Confirmed status during Authorization of MR” under the category Stock Management Report in the Set Inventory Process Parameters activity of Logistics Common Masters is '1', the system automatically generates MMD report for such stock issues.

Generating MMD reports for transferred parts

If the process parameter “Print MMD for Stock Transfer Issue generated in Confirmed status during Inter Warehouse Transfer processed from Plan Materials screen” under the category “Stock Management Report” in the “Set Inventory Process Parameters activity in Logistics Common Master is ‘1’, the system automatically generates MMD report for the stock transfer issues in Confirmed status.

Cancelling material requests

Click the “Cancel Request” pushbutton to cancel the material request.
The system sets the material request as the “Canceled” status.
The system deletes the plan demand created for the material request.

To proceed, carry out the following

Select the “Authorize Material Request” link displayed in the page to authorize the material request information.

Selecting material request for authorization – An overview

You can select a material request and authorize or cancel its details. If you know the material request number to be authorized, you can directly enter it. Otherwise, you can carry out a search based on the material request number, the warehouse number, the MR class, the MR type, the MR category, the MR priority, the starting and ending dates, the aircraft registration number and the component ID. The system displays details of the selected material request, such as the material request number, the warehouse number, the MR class, the MR type, the MR priority, the need date, the user status, it’s the MR category, the aircraft registration number, the component ID, the reference document type, the reference document number and the requesting location. The status of the material request changes to “Authorized” or “Cancelled” depending upon the action performed.