Selective short closing of material request

This page allows you to short close the material request by specifying the quantity of parts to be short closed. Once the requested quantity of part is short closed, the pending issue quantity is updated.

Select the “Selective Short Close Material Request” link at the bottom of the “Short Close Material Request” page.

The ”Selective Short Close” page appears.

The system displays the following in the “Material request Details” group box:

Material Request #	The number identifying the material request.
Status	The status of the material request, which could be “Authorized” or “Partially Issued”.
MR Type	The type of the material request, which could be “Planned” or “Unplanned”.
MR Class	The class to which the MR belongs, which could be “Maintenance” or “General”.
Requesting location	The organization unit in which the material request is prepared.
Warehouse #	The number identifying the warehouse where you are located.

The system displays the following fields in the “Customer Information” group box:

Customer #	The code identifying the customer.
Customer Name	The name of the customer.

The system displays the following in the “Short Close Details” multiline:

Line #	The line number of the part corresponding to the material request, which must be short closed.
Requested Part #	The number identifying the part, which must be short closed.
Part Description	The textual description of the part.
Part Type	The type of the part, which could be “Raw Material”, “Tools”, “Expendable”, “Miscellaneous”, “Consumption” or “Kit”.

Enter the following fields, if you wish to modify the details:

Short Close Qty

The quantity of the part to be short closed.

Ensure that the short closed quantity is:

Greater than zero.
Lesser than the “Pending Issue Qty”.

Short Close Comments

Additional comments or remarks pertaining to the material request. Typically, the comments pertain to the reason for short closing the specified quantity of part associated with the material request (Alphanumeric, 255). Mandatory.

The system displays the following fields:

Requirement Type	The requirement type of the part, which could be “Normal” or “Specific”.
Required UOM	The unit of measurement of the required parts.
Req. Qty.	The required quantity of the part for which the material request was raised.
Issued Quantity	The issued quantity of the part.
Pending Issue Qty	The quantity of part pending to be issued.

Note: The “Issued Quantity” and the “Pending Issue Qty” will be displayed only for “AOG” and “Normal” material requests.

The system displays the following in the “Short Close Details” multiline:

Stock Status	The status of the stock.
Preferred Condition	The preferred condition of the part.
Issue Basis	The issue basis of the part, which could be “Returnable”, “Non Returnable” or “Core Returnable”.
Expected Return Date	The date on which the part is expected to be returned.

Check the box in the “Select” column of the multiline to select the line number containing the part to be short closed.
Click the “Short Close Request” to short close the part details.

Note: The stock transfer issue quantity refers to the quantity available in Stock Transfer Issue Document in “Draft” or “Fresh” status raised with reference to the selected MR.

If there is an issue document in “Draft” or “Fresh” status for the short closed parts, then the issue quantity corresponding to the short closed part quantity will be cancelled and the pending issue quantity will be updated as:

Pending Issue Quantity

Requested Quantity - Issued Quantity - Short Closed Quantity.

Note: If there are many issue documents in “Draft” or “Fresh” status for the short closed parts, then while canceling the issue quantity, the system considers the issue documents in the order of latest created date.

Note: If all the quantities pertaining to an issue document are cancelled, then the status of the issue document is updated as “Cancelled”.

Note: If all the stock transfer issues pertaining to a stock transfer order are cancelled, then the stock transfer order will be short closed.

The system deletes the firm demands for the short closed parts associated with the selected material request.
The system updates the pending quantity in the purchase request raised with reference to the selected material request, using the following formula:

(Authorized Purchase Request Quantity - Ordered Quantity) - Short Closed Quantity

The system updates the status of the material request document as “Short Closed”, once all the line items are short closed.
On short closure of the MR, the system performs the following:

Updates the status of the issue documents in “Draft” or “Fresh” status, raised with reference to the short closed MR, as “Canceled”.

Note: If all the stock transfer issues pertaining to a stock transfer order are cancelled, then the stock transfer order will be short closed.

Short closes the authorized purchase requests (if any) with pending quantity greater than zero, raised with reference to the material request.