Selecting material request for authorization

This page allows you to select a material request and view its details. Tell me more

Select the “Authorize Material Request” link under the “Material Request” business component.

The “Material Request Selection” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed

This format is displayed from the "User Preferences" business component based on the login user id. If the format is not defined, the system will display the date format from the “Enterprise Modeling” business component by default.

Enter the following fields in the “Direct Entry” group box, if you know the material request number for which the details are to be authorized:

Material Request #

The material request number for which the details are to be authorized or cancelled (Alphanumeric, 18)

Select the “Authorize Material Request” link displayed alongside to authorize the material request information.
Enter the following filter criteria in the “Search Criteria” group box to search for a material request Data entry in the following fields is optional.)

Material Request #

The material request number for which you wish to authorize or cancel the details (Alphanumeric, 18)

You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material request numbers that are similar to the values entered here.

Warehouse #	Use the drop-down list box to select the number of the warehouse where you are located. The system retrieves the material request associated with the warehouse. Leave this field blank if you wish to retrieve the material request details irrespective of the warehouse. The system leaves the field blank by default.
Part #	The number identifying the part for which the material request details must be modified. (Alphanumeric, 40). You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the part whose numbers are similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the part.
Requested By	The login ID of the user who requested the creation of the material request. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the user whose login ID is similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the login ID.
MR Class	Use the drop- down list box to select the MR class for which the MR details must be retrieved. The system provides the following option: Maintenance – Select this option to retrieve the MR created for maintenance requirement. General – Select this option to retrieve the MR created for any general kind of requirement. Replenishment – Select this option to retrieve the MR created for replenishment requirement. Leave this field blank if you wish to retrieve the MR irrespective of the MR class. The system leaves the field blank by default.

MR Type

Use the drop-down list box to select the type of the material request for which the MR details must be retrieved. The system provides the following options:

Planned – Select this option to retrieve the material request raised due to the planned maintenance activities or an execution document, which contains the list of material required.

Unplanned – Select this option to retrieve the material request raised from the unplanned maintenance activities such as the line station.
For Stock – Select this option to retrieve the material request raised for stock maintenance.

Leave this field blank if you wish to retrieve the material requests irrespective of their type. The system leaves the field blank by default.

MR Category

Use the drop-down list box to specify the category to which the material request belongs. The system retrieves all the material requests that are of the category specified here. Leave this field blank to retrieve the material request irrespective of the category. The system leaves the field blank by default.

MR Priority

Use the drop-down list to select the priority of the material request. The system displays the following options:

Normal – Select this option to retrieve the MR raised for the parts that pertain to the usual requirement of an aircraft.
AOG – Select this option to retrieve the MR raised when for the aircraft on ground.
Low – Select this option to retrieve the MR with low priority.

Leaves this field blank if you wish to retrieve the material requests irrespective of their priority. The system leaves the field blank by default.

From Date

The starting date in the range of material request dates from which the material request details must be retrieved (Date Format)

The system lists all the material requests that are raised later than this date. The date entered here must be in the format specified in the “Date Format” field and should be earlier than the date entered in the “To Date” field

To Date

The ending date in the range of material request dates until which the material request details must be retrieved (Date Format)

The system lists all the material requests that are raised earlier than this date. The date entered must be in the same format as displayed in the “Date Format” field and must be lesser than or equal to the system date.

Aircraft Reg #

The aircraft registration number for which the material request details must be modified

You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the aircraft whose numbers are similar to the number entered here.

Component #	The component ID for which the material request details must be modified You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the component ID whose numbers are similar to the component ID entered here.
Part #	The number identifying the part for which the material request details must be modified. (Alphanumeric, 40). You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the part whose numbers are similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the part.
Requested By	The login ID of the user who requested the creation of the material request. You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the user whose login ID is similar to the number entered here. Leave the field blank to retrieve the material request irrespective of the login ID.
Customer #	The code identifying the customer. (Alphanumeric, 18). You can enter the number in full, or specify it partially using the “*” character. The system retrieves all the material requests that are created for the customer whose numbers are similar to the number entered here. Leave the field blank, to retrieve the material request irrespective of the customer number entered here.

Click the “Search” pushbutton to display the search result.

Note: The system displays the material request details that are in the “Fresh” status.

The system displays the following fields in the “Search Results” group box based on the filter criteria specified:

Material Request #	The number identifying the material request
Select the hyperlinked “Material request #” to authorize the material request information.
Warehouse #	The number identifying the warehouse where you are located.
MR Class	The class to which the MR belongs, which could be “Maintenance” or "General”.
MR Type	The type of the MR which could be “Planned” or “Unplanned”.
MR Priority	The priority of the MR, which could be “Normal” or “AOG”.
Need Date	The date on which the parts will be consumed or needed.
User Status	The user-defined status of the MR.
MR Category	The category to which the MR belongs.
Aircraft Reg #	The aircraft registration number for which the parts are required.
Component #	The component ID for which the materials are required.
Ref Document Type	The reference document type based on which the material request is prepared. The system displays “Tech Log” or “Others”.
Ref Document #	The reference document number based on which the material request is prepared
Requesting Location	The organization unit from where the material request is created
Requested By	The name ID of the user who requested for the creation of the material request.
Customer #	The code identifying the customer.

Check the box in the “Select” column of the multiline to mark the material request for authorization or cancellation

Note: You have to check at least one row in the multiline for cancellation.

Click the “Authorize Request” pushbutton to authorize the material request details.
The system converts the plan demand for the parts displayed in the multiline to the“Firm” status. If this page is invoked from a business component other than the “Material Request” business component, and only if the “Reservation” flag is set to “Yes”, the system converts the plan demand to the firm demand.

On clicking the “Authorize Request” pushbutton, the system performs the following :

If the “Hard Allocation Required” box is checked for the material request and the stock is available for the requested part in the specified warehouse, then the system allocates and creates a stock issue document for the specified quantity of the part.
If the requested part is not available and if the MR allows alternates, the system allocates and creates a stock issue document for the same on availability of the alternate part specified for the requested part in the “Part Administration” business component.
If the requested part is not available and the alternate part specified for the requested part is available in the specified warehouse, then the system allocates and creates a stock issue document for the same.

If the requested part, specified alternate part or the substitute part is not available in the specified warehouse, the system allows stock transfer. The stock transfer will be based on the demand/receipt pegging preference option “Direct Alternates”, “Cust. Specific Alternates” or “Alternate Stock Status”, specified in the “Set Options” activity of the “Stock Demand Management” business component.
If the requested part or the specified alternate part is not available in the specified warehouse, but the requested part is available in some warehouse as defined in the “Set Options” activity of “Stock Demand Managementt” business component, then the system allocates and creates a stock transfer order and stock transfer issue document for the same.

If the requested part is not available, but the alternate part for the requested part is available in some warehouse as defined in the “Set Options” activity of “Stock Demand Management” business component, then the system allocates and creates a stock transfer order and stock transfer issue document for the same.

Note: If the preferred condition for the requested part is available, then only those parts with the specified condition will be allocated to satisfy the pending material request.

Note: While allocating the parts, material requests of “AOG” priority are satisfied first.

Note: The system automatically prints the “Material Movement Document” on creation of issue document for the parts.

Note: The system generates the issue document number based on the numbering type set for the specified warehouse, in the “Create Numbering Type” activity of the “Document Numbering Class” business component. If the numbering type is not available for the specified warehouse, the system generates the issue document number based on the numbering type set in the “Set Options” activity of the “Stock Demand Management” business component.

If the “Hard Allocation Required” box is checked for the material request and the requirement type for the part is set as “Specific”, then the system reserves the specified quantities of the preferred serial numbers and lot numbers- of the part.

Click the “Cancel Request” pushbutton to cancel the material request.
The system sets the material request as the “Canceled” status.
The system deletes the plan demand created for the material request.

To proceed, carry out the following

Select the “Authorize Material Request” link displayed in the page to authorize the material request information.

Selecting material request for authorization – An overview

You can select a material request and authorize or cancel its details. If you know the material request number to be authorized, you can directly enter it. Otherwise, you can carry out a search based on the material request number, the warehouse number, the MR class, the MR type, the MR category, the MR priority, the starting and ending dates, the aircraft registration number and the component ID. The system displays details of the selected material request, such as the material request number, the warehouse number, the MR class, the MR type, the MR priority, the need date, the user status, it’s the MR category, the aircraft registration number, the component ID, the reference document type, the reference document number and the requesting location. The status of the material request changes to “Authorized” or “Cancelled” depending upon the action performed.