Selecting GRS for modification

This page allows you to search and select a Goods Return to Supplier (GRS) for modification. Tell me more.

Select the “Cancel / Edit Goods Return to Supplier” link under the “Goods Receipt” business component.

The “Select Goods Return Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box, if you know the goods return note number to be modified.

GRS #

The number identifying the goods return note to be modified (Alphanumeric, 18).

Select the “Edit Goods Return” link provided alongside, to modify the goods return note.

To search for a goods return note

Enter the following fields in the “Search Criteria” group box, to search for the goods return note number for modification. Data entry in the following is optional.

GRS #	The number identifying the goods return note to be modified (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the GRS numbers similar to the value entered here.
User Status	Use the drop-down list box to select the GRS user status. The user status must be defined for “GRS” in the “Create User Status” activity of the “Logistics Common Master” business component and must be in the “Active” status.
GRS Type	Use the drop-down list box to select the GRS type from “Return” or “Scrap”. The system displays “Return” by default.
GRS Category	Use the drop-down list box to select the GRS category. The GRS category must be defined for “GRS” in the “Create Common Category” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
GRS Date From	The starting date in the range of GRS dates from which the goods return notes must be retrieved (Date Format). The system lists all the goods return notes that are raised later than this date. The GRS date must be in the same format as displayed in the “Date Format” field. The system displays the date that is one month prior to the current system date by default.

Note: Ensure that the date entered in this field is before or the same as the system date. Ensure that the date entered is before the date entered in the “GRS Date To” field.

GRS Date To

The ending date in the range of GRS dates until which the goods return notes must be retrieved (Date Format). The system lists all the goods return notes that are raised earlier than this date. The GRS date must be in the same format as displayed in the “Date Format” field. The system date is displayed by default.

Note: Ensure that the date entered in this field is earlier than or the same as the system date.

Supplier #	The code identifying the supplier for whom the goods return has been raised (Alphanumeric, 45). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the GRS, which contain supplier codes similar to the value entered here.
Supplier Name	The name of the supplier for whom the goods return has been raised (Alphanumeric, 150). You can enter the name in full or specify it partially using the “*” character. The system retrieves all the GRS, which contain names similar to the value entered here.
Part #	The number identifying the part, which is to be returned (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRS that have part numbers similar to the value entered here.
Part Description	The description of the part, which is to be returned (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the GRS that have part descriptions similar to the one entered here.
Part Type	Use the drop-down list box to select the type of the part. All the part types available in the “Part Administration” business component will be available for selection. The system displays blank by default.
View Part Info	Check the box to view the part details of the GRS. The system leaves the box unchecked by default.

Note: Leave all the fields blank to retrieve all the GRS available in the login organization unit.

Click the “Search” pushbutton to retrieve the results.

The system displays the following in the “Search Results” multiline based on the search criteria entered.

Note: The system retrieves all the GRS, which are in the “Fresh” status.

GRS #	The number identifying the GRS.
GRS Date	The date on which the GRS was raised.
User Status	The user status defined as quick codes.
GRS Type	The type of the GRS, which could be “Return” or “Scrap”.
GRS Category	The category to which the GRS belongs.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part #	The number identifying the part.
Part Description	The description of the part.
Part Type	The type of the part.

Check the box in the “Select” column of the multiline to mark the GRS for cancellation.
Click the hyperlinked GRS number in the multiline, to modify the GRS details.
Click the “Cancel Goods Return” pushbutton to cancel the selected GRS.

The status of the GRS is updated as “Canceled”.

Selecting GRS for modification – An overview

If you know the number of the GRS you wish to modify, enter it directly. Otherwise, you can carry out a search based on the number of the GRS, the user status, the date range in which the GRS was raised, the type and the category to which the GRS belongs. You can also search based on the supplier to whom the goods have been returned, the part returned to the supplier and the type of the part. This page provides you with the option of deciding whether you want to view the details of the parts available in the GRS.

This page also allows you to cancel the selected GRS. The status of the GRS is updated as “Canceled”.

What you can do in this page

Cancel the goods return note

You can cancel the goods return that is already created. You can search for the goods return using the filter criteria. The system displays the good receipts that match the search criteria. You can then select the goods receipt from the multiline and cancel it.

Enter the filter criteria to search for the required goods return note.
Click the “Search” pushbutton to search and display goods return notes in the multiline.
Select the goods return note that you need to cancel from the multiline.
Click the “Cancel” puhsbutton to cancel the selected goods return note.