Modifying flight sheet details

This activity allows you to modify journey log details. Tell me more.

Select the “Edit Flight Sheet” link in the “Select Flight Sheet” page. Alternatively, select the hyperlinked flight sheet number in the multiline of the same page.

The “Edit Flight Sheet” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are to be entered.

The date format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The time is displayed as HH:MM or HHMM, in 24 hour format. For example 11:00pm is displayed as 23:00 or 2300 and 10:45am is displayed as 1045 or 10:45

The system displays the following fields in the “Flight Sheet Details” group box:

Flight Sheet #

The number assigned to the flight sheet.

Status

The status of the flight sheet, which could be one of the following:

Fresh – When the flight sheet is created. The details can be added or modified only when the flight sheet is in “Fresh” status.

Confirmed - When the flight sheet is confirmed. Once confirmed, the details cannot be modified.

Enter the following fields in the “Flight Sheet Details” group box:

User Status

Use the drop-down list box to assign a user-defined status for the flight sheet. The system lists all the quick codes of type "Flight Sheet User Status" defined in “Create/Occurrence Reports Attributes” activity of “Common Master” business component. The system leaves the field blank by default.

The system displays the following fields in the “Aircraft Details” group box:

Aircraft Reg#	The registration number of the aircraft for which the flight sheet details are to be entered . Ensure that the aircraft registration number is “Active” as defined in the “Aircraft” business component. Help facility available.
Aircraft Model #	The model to which the aircraft belongs.
Manufacturer Serial #	The serial number issued by the manufacturer.
Configuration Class	The configuration class of the aircraft model.

The system displays the following fields in the “Flight Details” group box if the flight sheet is created based on journey legs:

Total Flight Sheet Time	The sum of flight durations of all the legs associated with the flight sheet
Total Flight Sheet Legs	The sum of take offs of all the legs associated with the flight sheet

Enter the following in the “Flight Details” group box:

Customer Call Sign

The code identifying the customer’s job (Alphanumeric 20). Mandatory. Ensure that the customer call sign is “Active” as defined in the “Common Master” business component.

Help facility available.

Note: All the customer call signs of type “Special” must have a suffix ‘SP’.

Note: If the flight sheet is created based on journey legs, the system retrieves the customer call sign associated with the selected journey legs.

Special Flight #

The additional code, which must be specified if the customer call sign is of type “Special” (Alphanumeric 30). Leave this field blank if the “Customer Call Sign” is not of type Special.

Flight Code

Use the drop-down list box to select the flight code. Mandatory. The system lists the following options:

INC–Income.

NFW-No Flight Weather.

NFR-No Flight Required.

NFU-No Flight Unsch. Maint..

NFS-No Flight Sch. Maint.

NFH-No Flight Hangar Maint..

OPS-PHI Operations.

OPP-Opns. A/C Positioning.

MNT-Maintenance Check.

EMS-Emergency Medical Service.

CRW-PHI Crew Change.

FRP-FAA Ferry Permit.

SAL-Sales Promotion.

TRN-Training.

TRP-Training A/C Positioning.

Note: For a direct flight sheet, the flight code should be “NFW-No Flight Weather”, “NFR-No Flight Required”, “NFU-No Flight Unsch. Maint.”, “NFS-No Flight Sch. Maint.” or “NFH-No Flight Hangar Maint.”and it can have aircraft replacement information.

Ensure that at least one record is entered in the “Duty Details” and “Activity Details” multiline, when the “Flight Code” is selected as ’OPS-PHI Operations’, ’OPP-Opns. A/C Positioning’, ’MNT-Maintenance Check’, ’EMS-Emergency Medical Service’, ’CRW-PHI Crew Change’, ’FRP-FAA Ferry Permit’, ’SAL-Sales Promotion’, ’TRN-Training’, ’TRP-Training A/C Positioning’.

Aircraft Released

Use the drop-down list box to specify the basis on which the aircraft is released to the customer. The system lists the options 0.25, 0.5, 0.75, 1.0 and None.

The system displays “None” by default.

Start Date

If the flight sheet is created based on the journey leg details, the “Start Date” represents the date corresponding to the earliest journey leg (Date Format).

The date on which the preparation of the flight sheet is started, if the flight sheet is created directly (Date Format). Ensure that this date is later than the operation date of the aircraft.

End Date

If the flight sheet is created based on the journey leg details, the “End Date” represents the date corresponding to the latest journey log (Date Format).

The date on which the preparation of the flight sheet is ended, if the flight sheet is created directly (Date Format).

Note: Ensure that the end date is not earlier than the start date.

Note: Data entry in the “Start Date” and “End Date” fields is mandatory, if the ‘Flight Code’ selected is “NFW-No Flight Weather”, “NFR-No Flight Required”, “NFU-No Flight Unsch. Maint.”, “NFS-No Flight Sch. Maint.” or “NFH-No Flight Hangar Maint.” and the “Flight Duration” of the leg(s) in the ‘Leg Details” multiline is zero.

The system displays the “From Date” and “To Date” of the “Leg details” multiline as the “Start Date” and “End Date” on which the flight sheet is prepared under the following conditions:

The “Flight Code” selected is ’OPS-PHI Operations’, ’OPP-Opns. A/C Positioning’, ’MNT-Maintenance Check’, ’EMS-Emergency Medical Service’, ’CRW-PHI Crew Change’, ’FRP-FAA Ferry Permit’, ’SAL-Sales Promotion’, ’TRN-Training’, ’TRP-Training A/C Positioning’.

The “Flight Code” selected is ‘NFW-No Flight Weather’, ‘NFR-No Flight Required’, ‘NFU-No Flight Unsch. Maint.’, ‘NFS-No Flight Sch. Maint.’ or ‘NFH-No Flight Hangar Maint.’ and the “Flight Duration” of the leg(s) in the ‘Leg Details” multiline is zero.

Enter the following in the “Billing Details” group box, if the flight sheet is created based on journey legs:

Outstate Time	The flight time of the aircraft outside the state (Duration Format). Ensure that the outstate time is lesser than the total flight sheet time.
Instate Time	The flight time of the aircraft inside the state (Duration Format). Ensure that the Intstate Time is lesser than the total flight sheet time.

Data entry in the “Outstate Time” and “Instate Time” fields is mandatory if the flight code selected is ’OPS-PHI Operations’, ’OPP-Opns. A/C Positioning’, ’MNT-Maintenance Check’, ’EMS-Emergency Medical Service’, ’CRW-PHI Crew Change’, ’FRP-FAA Ferry Permit’, ’SAL-Sales Promotion’, ’TRN-Training’, or ’TRP-Training A/C Positioning’.

Note: The “Outstate Time” and “Instate Time” fields can be left blank when the “Flight Code” selected is ‘MNT- Maintenance Check’ and the total flight sheet time is zero.

Note: Ensure that all the duration entries are in “HHMM” or “HH:MM” format. The last two digits in the entry will be considered as ‘minutes’ and the digits prior to ‘minutes’ will be considered as ‘hours’. For example, 4533 and 45:33 both mean 45 hours 33 minutes.

Note: Ensure that the sum of outstate time and the instate time equals the total flight sheet time.

Note: If the “Outstate Time” alone is specified, the system calculates the instate time as the difference between the total flight sheet time and the outstate time and vice-versa.

No. of Pax	The total number of passengers associated with the selected journey log (Integer). Ensure that the value entered is positive.
Fuel Tax Time	The fuel tax time required for billing (Duration Format).
Adapt Time	The flight time for which the aircraft is subjected to Adapt Tax (Duration Format).
Segment Tax	The number of passengers for whom the segment tax is applicable (Integer). Ensure that the value entered is positive.
Ferry Time	The aircraft ferry time. (Duration Format).

Note: Ensure that the fuel tax time, adapt time and ferry time are lesser than the total flight sheet time.

Aircraft Replaced

The N number or the registration number of the aircraft, which has been replaced by the aircraft for which the flight sheet is to be created. (Alphanumeric, 30) Ensure that the value entered is “Active” as defined in the “Aircraft” business component.

Help facility available.

Aircraft Replaced by

The N number or the registration number of the aircraft, which has replaced the aircraft for which the flight sheet is to be created (Alphanumeric, 30). Ensure that the value entered is “Active” as defined in the “Aircraft” business component.

Help facility available.

Note: Ensure that only one of the fields, “Aircraft Replaced” or “Aircraft Replaced By” is entered.

R.O.N Away?	Use the drop-down list box and select “Yes” to specify that the aircraft remained overnight away from the field base.. Select “No” otherwise. The system displays “No” by default.
Actual Hours Replaced	The actual time replaced by the replacement aircraft (Duration Format).

Enter the following in the “Other Details” group box:

User Defined Detail 1	Any user-defined detail regarding the flight sheet creation (Alphanumeric, 25)..
User Defined Detail 2	Any user-defined detail regarding the flight sheet creation. (Alphanumeric, 25).
User Defined Detail 3	Any user-defined detail regarding the flight sheet creation. (Alphanumeric, 25).
User Defined Detail 4	Any user-defined detail regarding the flight sheet creation. (Alphanumeric, 25).

Note: If one of the flight codes “NFW-No Flight Weather”, “NFR-No Flight Required”, “NFU-No Flight Unsch. Maint”., “NFS-No Flight Sch. Maint.”, “NFH-No Flight Hangar Maint.”is selected, ensure that the “Duty Details” and “Activity Details” are not entered.

Note: If the flight code is ‘NFW - No Flight Weather’, ‘NFR - No Flight Required’, ’NFU - No Flight Unsch. Maintenance’, ‘NFS - No Flight Sch. Maintenance’ or ‘NFH - No Flight Hangar Maintenance’, ensure that only the “Aircraft Replaced by” and “Actual Hours Replaced” fields are entered in the “Billing Details” group box.

Enter the following field in the “Duty Details” multiline:

Employee #

The code identifying the employee (Alphanumeric, 20). Mandatory. The employee code must be a valid employee code as defined in the "Employee Information" business component.

Help facility available.

Note: Ensure that the employee number is unique in the “Duty Details” multiline.

The system displays the following field:

Employee Name

The name of the employee.

Enter the following fields:

Pilot	The duty hours of the employee in Pilot role. (Duration Format).
Pilot Night Unaided	The duty hours of the employee in Pilot Night Unaided role. (Duration Format).
Pilot Night Aided	The duty hours of the employee in Pilot Night Aided role. (Duration Format).
Pilot Weather	The duty hours of the employee in Pilot Weather role. (Duration Format).
Pilot Hood	The duty hours of the employee in Pilot Hood role. (Duration Format).
Ensure that “Pilot” or “Pilot Night Unaided” or “Pilot Night Aided” or “Pilot Weather” or “Pilot Hood” or "Instructor Day" or "Instructor Night " fields is entered when the “Flight Code” selected is ’OPS-PHI Operations’, ’OPP-Opns. A/C Positioning’, ‘MNT- Maintenance check’, ’EMS-Emergency Medical Service’, ’CRW-PHI Crew Change’, ’FRP-FAA Ferry Permit’, ’SAL-Sales Promotion’, ’TRN-Training’ or ’TRP-Training A/C Positioning’. Note: The above stated condition is not applicable , if the “Flight Code” selected is ‘MNT- Maintenance check’ and “Total Flight Sheet Time” is zero.
Co-Pilot	The duty hours of the employee in Co-Pilot role. (Duration Format).
Co-Pilot Night Unaided	The duty hours of the employee in Co-Pilot Night Unaided role. (Duration Format).
Co-Pilot Night Aided	The duty hours of the employee in Co-Pilot Night Aided role. (Duration Format).
Co-Pilot Weather	The duty hours of the employee in Co-Pilot Weather role. (Duration Format).
Instructor Day	The duty hours of the employee in Day Instructor role. (Duration Format).
Instructor Night	The duty hours of the employee in Night Instructor role. (Duration Format).
Note: If the “Instructor Day” and / or “Instructor Night” field is entered, ensure that the sum of values entered in the “Pilot”, “Pilot Night Unaided”, “Pilot Night Aided”, ”Pilot Weather”, “Pilot Hood”, “Instructor Day” and “Instructor Night” fields for all the employees put together is equal to or greater than the “Total Flight Sheet Time”. Note: If the “Instructor Day” or “Instructor Night” fields are left blank, ensure that the total flight sheet time is a sum of the values entered in the “Pilot”, “Pilot Night Unaided”, “Pilot Night Aided”, ”Pilot Weather”, “Pilot Hood” fields for all the employees put together.
Dual Day	The duty hours of the employee in Dual Day role. (Duration Format).
Dual Hood	The duty hours of the employee in Dual Hood role. (Duration Format).
Dual Night	The duty hours of the employee in Dual Night role. (Duration Format).
Pilot Night Landing Offshore	The number of night off shore landings made by the pilot. (Integer). Ensure that the value entered is positive.
Co Pilot Night Landing Offshore	The number of night off shore landings made by the co-pilot. (Integer). Ensure that the value entered is positive.
Pilot Night Landing Onshore	The number of night on shore landings made by the pilot. (Integer). Ensure that the value entered is positive.
Co Pilot Night Landing Onshore	The number of night on shore landings made by the co-pilot. (Integer). Ensure that the value entered is positive.

Note: Ensure that the “Pilot Night Landing Offshore” or “Pilot Night Landing Onshore” fields are entered when the “Pilot Night Aided” or “Pilot Night Unaided” fields are specified.

Note: Ensure that the “Co Pilot Night Landing Offshore” or “Co Pilot Night Landing Onshore” fields are entered when the “Co Pilot Night Aided” or “Co Pilot Night Unaided” fields are specified.“

NVG Events

The number of Night Vision Goggles events (Integer). Ensure that the value entered is positive.

Check the box in the “Select” column of the multiline to mark a record for deletion.
Click the Delete icon in the tool bar above the multiline to delete the selected record.

Note: Ensure that the time spent by the employee in each duty role is lesser than the total flight sheet time.

Note: The total duty time of the employee, which is calculated by summing the time spent by the employee, should not be greater than the total flight sheet time.

The Total Duty Time of the employee is calculated for each row, using the following formula:

Enter the following field in the “Activity Details” multiline:

Employee #

The code identifying the employee (Alphanumeric, 20). Mandatory. The employee code must be a valid employee code as defined in the "Employee Information" business component.

Help facility available.

Note: The employee number must be unique in the multiline.

Note: The employee number must be identical to the employee number entered in the “Duty Details” multiline.

The system displays the following field:

Employee Name

The name of the employee.

Enter the following fields:

Offshore	The duty hours spent by the employee in Offshore activities. (Duration Format).
Cross Country	The duty hours spent by the employee in Cross Country activities. (Duration Format).
EMS Opns	The duty hours spent by the employee in EMS Opns activities. (Duration Format).
IFR Opns	The duty hours spent by the employee in IFR Opns activities. (Duration Format).
Operational Check	The duty hours spent by the employee in Operational Check activities. (Duration Format).
Sling	The duty hours spent by the employee in Sling activities. (Duration Format).
Training	The duty hours spent by the employee in Training. (Duration Format).
Jungle / Forestry	The duty hours spent by the employee in Jungle / Forestry activities. (Duration Format).
Mountain	The duty hours spent by the employee in Mountain activities. (Duration Format).
Power Line	The duty hours spent by the employee in Power Line activities. (Duration Format).
Pipeline	The duty hours spent by the employee in Pipeline activities. (Duration Format).
External Load - Short Line	The duty hours spent by the employee in external load - short line activities. (Duration Format).
External Load - Long Line	The duty hours spent by the employee in external load - long line activities. (Duration Format).

Check the box in the “Select” column of the multiline to mark a record deletion.
Click the Delete icon in the tool bar above the multiline to delete the selected record.

Note: Ensure that the time spent by the employee for each activity is lesser than the total flight sheet time.

Note: The total duty time of the employee, which is calculated by summing the time spent by the employee, should not be greater than the total flight sheet time.

The Total Duty Time of the employee is calculated for each row, using the following formula:

Total Duty Time

Pilot + Pilot Night Unaided + Pilot Night Aided + Pilot Weather + Pilot Hood + Co-pilot + Co-pilot Unaided + Co-pilot Aided + Co-pilot Weather + Instructor Day + Instructor Night + Dual Day + Dual Hood + Dual Night.

Note: The sum of the total duty time under various pilot roles of all the employees must be equal to the total flight sheet time.

The Total Pilot Duty Time is calculated using the following formula, for all the employees:

Total Pilot Duty Time

Pilot + Pilot Night Unaided + Pilot Night Aided + Pilot Weather + Pilot Hood

Note: The sum of the total duty time under various co-pilot roles of all the employees should not be greater than the total flight sheet time.

The Total Co-pilot Duty Time is calculated using the following formula, for all the employees:

Total Co-pilot Duty Time

Co-pilot + Co-pilot Night Unaided + Co-pilot Aided + Co-pilot Weather

The system displays the following fields in the “Leg Details” multiline when the flight sheet is created based on the journey log:

Journey Log #	The number identifying the journey log.
Leg #	The number identifying the journey leg.
From Station	The starting location of the journey leg.
From Date	The start date of the journey leg.
From Time	The start time of the journey leg.
To Station	The terminating location of the journey leg.
To Date	The end date of the journey leg.
To Time	The end time of the journey leg.
Flight Duration	The sum of all the constituent flight times defined in the flight sheet.
Take Offs	The sum of all the take offs defined in the flight sheet.
Remarks	Any remarks or comments about the journey leg details.

Note: The system retrieves only those journey legs that correspond to journey logs in ”Approved” status.

Click the hyperlinked journey log number to view the journey log details.
Check the box in the “Select” column of the multiline to mark the journey leg number for deletion.
Click the Delete icon in the tool bar above the multiline to delete the selected journey leg number.

Note: The system dissociates the deleted journey leg from the flight sheet and updates the status of the journey leg to “Null” from “Allocated”.

Enter the following fields in the “Document Attachment Details” group box:

File Name

The name of the file relating to the flight sheet. (Alphanumeric, 50)

Help facility available.

Remarks

Any remarks or comments pertaining to the flight sheet. (Alphanumeric, 255)

The system displays the following fields in the “Record Statistics” group box:

Created by	The name of the user who created the flight sheet.
Created Date	The date, in the specified date format, on which the flight sheet was created.
Last Modified by	The name of the user who last modified the flight sheet.
Last Modified Date	The date, in the specified date format, on which the flight sheet was last modified.

Click the “View file” link provided alongside to view the details of the reference document file.
Click the “Edit Flight Sheet” to update the modified flight sheet details .

Note: The system ensures that there is no journey leg for which the date/time falls between the start date and end date of the flight sheet, associated with the aircraft registration number, if the flight sheet is created directly under ‘No Flight’ conditions.

Click the “Confirm Flight Sheet” pushbutton to confirm the flight sheet.

Click the “Cancel Flight Sheet” pushbutton to cancel the flight sheet.

Note: When the “Cancel Flight Sheet” pushbutton is clicked, the system dissociates all the journey legs associated with the flight sheet number in the header and updates each dissociated leg status to “Null”. Also, the status of the flight sheet number under consideration is set as “Canceled”.

To proceed, carry out the following:

Select the “Add Journey Legs” link provided at the bottom of the page.

Note: The journey legs can be added to the flight sheet only when the flight code is not “NFW-No Flight Weather”, “NFR-No Flight Required”, “NFU-No Flight Unsch. Maintenance”, “NFS-No Flight Sch. Maintenance” or “NFH-No Flight Hangar Maintenance”.

Modifying flight sheet details – An overview

This page allows you to modify the details of the flight sheet, which is created either directly, or created based on journey legs. You can modify the flight details, billing details, activity details and duty details of the flight sheet. You can update the status of the flight sheet from “Fresh” to “Confirmed” after modifying the flight sheet details.

The system updates the modification and stores the name of the log-in user and the current server date as the last modified date. The system also displays the record statistics such as the created user name, created date, last modified user name and the last modified date for the flight sheet details, in this page.