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This page allows you transfer the budget amount from one financial period to another financial period within the same financial year.
Select the “Transfer Budget” link under the “Account Based Budget” business component.
The “Transfer of Budget” page appears.
Enter the following field:
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Finance Book |
Use the drop-down list box to select the code identifying the finance book. All the finance books mapped to the login organization unit are listed down for selection. |
Enter the following fields in the “Search Criteria” group box to search for the account code:
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Account Group |
Use the drop-down list box to select the group to which the account belongs. This account group must be defined for the account in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. The system displays “Expense” by default. |
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Financial Year |
Use the drop-down list box to select the closed financial year for the selected finance book. The displays all the closed financial year for the selected finance book in the drop-down list box. The system displays the last closed financial year by default. |
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Financial Period |
Use the drop-down list box to select the financial period from which the account budget that has to be copied. The system displays all the closed financial period for the selected finance year in the drop-down list box. The system displays the last closed financial period by default. |
Note: The financial year and the period must be closed in the “Close Finance Book” activity of the “Financial Calendar Closure” business component.
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Account Code From |
The starting number in the range of account code for which the details are to be retrieved (Alphanumeric, 32). You can enter the account code in full or specify it partially using the “*” character. The system lists all the account codes that are greater than or similar to the value entered here. |
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If this field is left blank and the “To” field is entered, then the system retrieves the account code from the first record till the account code specified in the “To” field. |
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To |
The ending number in the range of account code for which the details are to be retrieved (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system lists all the account codes that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Account Code From” field. |
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If this field is left blank and the “Account Code From” entered, then the system retrieves the account codes starting from the number specified in the “Account Code From” field till the last record. |
Note: The account code must be mapped to the financial year or the period.
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Description |
The textual description pertaining to the account code (Alphanumeric, 40). Enter the description in full or specify it partially using the ‘*’ character. The system lists all the account code whose description is similar to the description of the account code. |
Click the “Search” pushbutton to retrieve the budget details of the account code.
The system displays the following field:
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Transfer Finance Year / Period From |
The financial year or the period from which the budget amount will be transferred to the destination finance book. The system displays the year selected in the “Financial Year” field, if the “Financial Period” field is left blank. The system displays the period selected in the “Financial Period” field, if both “Financial Year” and the “Financial Period” fields are entered in the “Search Criteria” group box. |
Enter the following fields:
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Transfer Finance Year / Period To |
Use the drop-down list box to select the destination financial year or the period to which the budgets are to be transferred. The system displays all the open financial year and the period of the selected finance book in the drop-down list box. You can transfer the amount from one period to another financial period. |
Note: The “Copy Finance Year / Period To” must be greater than the “Copy Finance Year / Period From”.
Enter the following field in the “Account Limit” multiline:
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Amount |
The amount to be transferred from one financial period to another period (Decimal). |
Note: The transfer amount must be less than or equal to the unutilized amount. The unutilized amount is the difference between the budget amount and the utilized amount.
The amount can be transferred from one financial period to another within the same financial year.
The system displays the following fields in the multiline:
Note: The system displays the “Active” account code based on the search criteria.
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Account Code |
The code identifying the account. |
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Currency |
The transaction currency of the account. |
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Description |
The textual description pertaining to the account code. |
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Account Group |
The group to which the account belongs. |
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Current Budget |
The current budget amount of the financial year. The system calculates this field on clicking the “Compute” pushbutton. The current budget is the sum of transfer amount and the budget amount. |
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Utilized Budget |
The budget amount utilized during transaction. |
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Budget Amount |
The budget amount set for each accounts. |
Click the “Compute” pushbutton to calculate the current budget of the financial year.
The system calculates the current budget.
Check the box in the “Select” column of the multiline to mark the account code.
Click the “Transfer Budget” pushbutton to transfer the amount from one period to another.
The system saves the transferred amount.
